Finance Assistant at Rafiki wa Maendeleo Trust

Purpose of the Position

Provide efficient, timely and accurate financial management information and expertise to enable timely management decision-making and safeguard the company’s assets from loss arising from fraud or error.

Responsibilities

Financial Management

• Participate in the formulation and implementation of financial management strategies and policies.
• Raise petty cash replenishment requests when petty cash replenishment level is attained.
• Update projects financial records i.e. project books, bank and petty cash books, ledgers and journal.
• Cash management including safeguard of cash and ensuring adequate cash at all times.
• Assist in compiling monthly financial donor reports.
• Carry out weekly and spontaneous Petty Cash count.
• Ensure cash disbursement are liquidated on time.
• Send cash advance reports on time.
• Ensure proper support documents are attached to cheque and petty cash vouchers.
• Participate in both internal and external audit

Risk Management

• Ensure that the project does not suffer financial loss through fraud and error.
• Ensure safekeeping of all unused cheque books.

Inventory Management

• Assist in carrying out spot checks on inventory with departments and report any variations.
• Perform the functions of store personnel in the absence of designated staff.
• Check all requisitions before issues or cash disbursements for procurement as relates to specific donors.
• Participate in stock take

Governance and Management

• Ensure adherence to RWMT’s policies and procedures as outlined in the Financial Policy and Procedures and Procurement Manuals, accounting standards and statutory requirement pertaining to accounting and financial reporting.
• Attend workshops and forums whenever called to.

Other duties and responsibilities

• Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
• Perform any other duties and responsibilities which may be assigned by the Supervisor and management from time to time and which are related to the achievement of RWMT’s mission and vision.

Level of education:

• At least a Diploma in Finance or other relevant disciplines. This is a beginner position.
• A professional qualification of CPA Section 3/4.
• At least two(2) years’ experience in a busy finance department with major focus on inventory management.  Preference will be given to candidates who have worked with several grants in a rural set up and majored in store management.

Other competencies:

• Detail oriented and well-organized
• Requires strong interpersonal, communication, negotiation, and administration skills.

Special Working Conditions

The position may require the incumbent to work long and odd hours when necessary to meet deadlines or respond to specific situations.

“Only qualified candidates will be invited for an interview”