Stores Clerk (with CPA & Quick Books Experience) at Rafiki wa Maendeleo Trust

MAJOR DUTIES AND RESPONSIBILITIES

Inventory Support Management 

• Maintain accurate and complete inventory record in quick books
• Receive goods from suppliers against approved LPOs
• Raise Goods Received Notes (GRNs) before any goods are received into the store.
• Ensure accurate and properly authorized requisitions (Goods Issued) before any issues are made.
• Ensure proper inventory management including updating stock cards, reorder levels determination and monthly inventory movement reports.
• Work with the Finance Officer on property, plant, and equipment updated register maintenance.
• Assist with actual procurements for project supplies and equipment when called to do so.
• Conduct regular stock take and immediate production of store reports variance report (Monthly, quarterly and annual stock takes).
• Ensure controls on production materials issues.
• Take part in mass issues of items from the inventory e.g. school uniform/clothes to OVCs.
• Preparation of monthly inventory report
• Produce a monthly issues report for cost allocation to the user departments
• Reconciling inventory with finance system 

Risk Management

1. Ensure that the project does not suffer any loss through fraud and error by ensuring that assets are safeguarded by closely monitoring and maintaining an adequate system of internal control.
2. Ensure safekeeping of all Inventories.
3. Ensure no inventory losses as a result of obsolete and expired items 

Other duties and responsibilities

1. Perform any other duties and responsibilities which may be assigned by the Supervisor and management from time to time and which are related to the achievement of RWMT’s mission and vision.
2. Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.

KNOWLEDGE, SKILLS AND ABILITIES:

Level of education:

• At least a Diploma in Inventory/ Accounting or other relevant disciplines             

Specialized Training/Professional Qualifications

• A professional qualification of CPA Section 3/4.
• A professional qualification in stores/Inventory management 

Other competencies:

• Detail oriented and well-organized
• Requires strong interpersonal, communication, negotiation, and administration skills. 

Job experience:

• At least two (2) years’ experience in stores accounting and inventory management.  Preference will be given to candidates who have worked in/with several grants in a rural set up and majored in store management. 

Quick books experience:

• Two (2) years’ experience using quick books in stores management

“Due to the volumes of applicants, we may only revert to candidates who meet the qualification” .