Business Support Officer I (Project Assistant) at icipe - International Centre of Insect Physiology and Ecology

Overall Purpose of the Job

To provide project management support to the head of TTU, scientists, staff, consultants, students, andinterns for efficient and timely implementation of the TTU project activities.

 Specific Duties

•  Support the TTU team in the follow-up of action points of various projects and the reporting as per the donor requirements.
•  Coordinates the planning and organising of internal and external meetings and other events (e.g. folders and materials, registration forms, workshop programmes, and name tags, follow-up on payments and settlement of working advances, documentation, and proceedings).
•  Participates in preparing annual budget and Terms of Reference (ToRs) on a need basis.
•  Processes and makes follow-up on project payments including partner disbursement and other payments and maintains a database of the same for ease of reference and follow-up.
•  Coordinates all matters on travel advances, cross-checking, and accountability of employees within the unit.
•  Facilitate staff and student recruitment and renewal of contracts.
•  Perform other duties assigned by the TTU Head.

Requirements/Qualifications

•  Bachelor’s degree in Economics, Sociology, or its equivalent.
•  Diploma of First degree in a relevant field with a certification in Project Management and/or Financial Management.
•  At least 2 years’ experience in project implementation marketing, documenting, and financial planning experience in the corporate sector.
•  Excellent organisational skills, attention to detail, time management, ability to do multiple tasks, define and set priorities, and problem-solve.
•  Strong ability to anticipate and plan, take personal initiative, work both independently and as a team member, and collaborate and coordinate with others.
•  Effective communication and writing skills, taking notes and report writing.
•  Experience in facilitating teamwork and collaboration with partners at all levels.
•  Excellent interpersonal skills and ability to work under pressure.

Other Desirable Attributes

•  Make decisions for own functional areas and latitude for discretion within established and defined policies. Regularly reports and consults with supervisor.
•  Carry out activities in a functional area.
•  Participate in gathering information for the annual budget.
•  Coordinating and planning external meetings/events.

Reporting
This position reports to the Research Scientist in the Technology Transfer Unit (TTU).