Corporation Secretary and General Manager, Legal Services - 1 Post at Kenya Utalii College

REF: KUC/7/1/3/10/2023

Job Purpose

• The Corporation Secretary and General Manager, Legal Services provides Council Secretariat and Legal Services to Kenya Utalii College. This position reports to the College Council functionally and the Principal and Chief Executive Officer administratively.

Job Specification

• Assist the Secretary to the Council in providing secretariat services to the Council.
• Provide guidance to the Council on their duties and responsibilities and on matters of governance.
• Assist the Council in carrying out; Council induction and training,
• Updating the Council and Committee charters, Preparation of Council work plans, Council self-evaluation, Governance audit,
• Implementation of the code of conduct and Ethics.
• Ensure timely preparation of Council and Committee papers and minutes.
• Custodian of the seal of the College and account to the Council for its use.
• Maintain and update the register of conflicts of interest.
• Provide legal guidance on contractual and statutory obligations binding to the College and legal duties for the Council.
• Co-ordinate litigations for the College.
• Provide guidance on governance and adherence to statutory obligations.
• Prepare all College’s contracts; handle all litigation and conveyance matters for the College.
• Facilitate the development and review of the all Laws and Policies that
• have bearing on the College’s mandate.
• Continuously manage, review and update of all the College’s codes, regulations, rules, guidelines, by-laws and treaties for consistency with each other, and also compliance with the National and Legal Frameworks.
• Establish and manage the Legal Registry.
• Provide legal advice to the Council and Management.
• Safeguard the College’s interests and ensuring that they are adequately defended before the Courts.
• Manage, review, and monitor progress of all outstanding litigations.
• Ensure the College complies with constitutional, regulatory and all relevant laws in force through the provision of legal advisory services and ensure contractual risks are efficiently managed.
• Undertake extensive review of different requests for approval, licenses both internal and external for purposes of ascertaining legal soundness, make appropriate recommendations and ensure proper implementation.
• Document and maintain a record of all enforcement and compliance assignments undertaken by the College’s personnel and develop legal accountability structures in relation to enforcement assignments.
• Establish and manage the College’s Alternative Dispute Resolution Mechanism.
• Develop the College’s proactive and preventive legal policies and strategies aimed at forestalling disputes, controversies and litigation

Person Specifications
The following are the recognized qualifications for the purpose of this Career Guideline:

• Bachelor’s degree or equivalent qualification from a recognized institution
• Master’s degree in any of the following disciplines; Law, Business
• Administration, Public Administration, or equivalent qualification from recognised institution.
• At least fifteen (15) years in relevant working experience and at least (5) years in senior management in the Public or Private Sector.
• Post Diploma Course from the Kenya School of Law.
• Admitted as an advocate of the High Court of Kenya and in good standing.
• Must be a certified Public Secretary and a member of Institute of
• Certified Secretaries of good standing
• Supervisory Skills course lasting not less than two (2) weeks from a recognized institution.
• Senior Management Course lasting not less than four (4) weeks from a recognized institution.
• Leadership Course lasting not less than four (4) weeks from a recognized institution.
• Certificate in computer applications from a recognized institution.
• Demonstrated competence in work performance.
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution.