Country Support Services Manager Sudan’s Response at Handicap International (HI)

RESPONSIBILITY 1: capacity building, team management, COORDINATION

• Improve skills of officers and managers in complying and implementation of HI polices, rules and regulations
• Support and train program and support teams in the following areas: budget management, financial accountability, HR procedures, administrative management, and logistical procedures.
• Increase autonomy of HR/Finance/Logistic managers in team management, decision making, and problem solving.
• Improve coordination and communication between the head office and sites, and between support services and program teams
• Contribute to the development of the Country Programme Strategy to help in identifying and achieving the program’s objectives
• Represent the organization in specific meetings, functions, and events as delegated by the Country Director
• Support actively local partners and the opening of new bases

RESPONSIBILITY 2: FINANCE

• Supervise, control, and verify all financial aspects pertaining to the country program.
• Ensure timely and accurate budget preparation and follow-up, budget forecast, donor reporting, audit, partner budget follow-ups, fixed assets based on HI accounting procedures
• Support development of budgets for project proposals together with the coordination team.
• Supervision of financial reporting to the headquarters and various donors in collaboration with headquarter financial controller.
• Supervision of the accounting, financial transactions and overseeing of the operation of bank accounts together with Finance Manager.
• Ensure that all staff is well informed about finance deadlines, processes, and compliance.
• Supervision of donors and government audits.

RESPONSIBILITY 3: LOGISTICS

• Supervise, control and verify all logistical practices as per HI/donors rules and regulations and local legislation– supply chain (procurement planning, purchases, contracts, transport, freight, etc.), fleet management, equipment and stock management, partners respect of procedures, etc.
• Ensure that Logistics processes are known and respected by all staff.
• Supervise and monitor logistics activity reports (monthly and annually report), all databases and programs, and annual inventories
• Ensure the establishment and implementation of supply plans. and ensure it corresponds with annual budget and projects plans.
• Supervise the management of the mission equipment (maintenance, documentation, placement, inventory, etc), stocks, vehicles, generators, premises (office, guest houses), domestic and international transport, etc.
• Coordinate the purchase process between logistic team, administrative team, and project team.
• Supervise an Internal Control system of procurement files
• Supervise the compliance of contracts with service requirements
• Ensure that logistics procedures are regularly updated, if required
• Develop a logistics strategy at program level

RESPONSIBILITY 4: HUMAN RESOURCE and administration

• Supervise, control, and verify all HR and administration practices as per HI rules and regulations and local legislation – recruitment, employee follow up, salaries, taxes and training.
• Supervise and follow up on the implementation of the main HR regulation documents: terms and conditions of employment for national/expatriate staff, internal regulation, travel policy etc
• Ensure that the HR action plan is followed by the HR department
• In collaboration with the Deputy Country Director and HR Manager, ensure legal aspects / legal contracts for employees.
• Supervise the monitoring for the administrative part related to expatriates (visa process, work permit, etc).
• Ensure that national and HI legal aspects are respected within the Programme
• Review and validation of MoUs, office and service contracts before it is being signed by Country Director

YOUR PROFILE:

• You hold a Bachelor or Master degree in Human Resources management, Finance management, Economics, Logistics or Management
• You have 3 years of NGO experience in Finance/HR and Logistics management, within a complex / large scale country programme and in emergency response / humanitarian environments
• With a high capacity for analysis and synthesis, you have proven training and local capacity building experience.
• You are able to project quickly in an emergency context, manage your stress, and work under pressure.
• You are able to handle conflicts, you have strong interpersonal and intercultural skills, with good communication and negotiation skills in English (Arabic is a plus).