Deputy Chief of Party at LVCT Health

Job purpose

The Deputy Chief of Party (DCOP) will be responsible for the overall management and operations of the project and will be the key liaison with USAID. S/he will supervise activity implementation and ensure the program meets stated goals and reporting requirements. The DCOP will take a leadership role in coordination among USAID and key stakeholders, and other implementing partners.

Specific Roles & Responsibilities

Project Management: Planning and execution

• Coordinate the technical implementation across all technical areas for all the implementing counties
• Ensuring achievement of all program targets in the counties
• Coordinate development and tracking of AWP and quarterly implementation & Reviews
• Ensure vibrant liaison committees within each county between the project and the county to enable joint but county-led planning
• Convene annual county co-creation work planning meetings
• Liaise with technical teams from other implementing partners in the region.
• Ensure regular and structured follow-through of action points from TA, SIMS, HQ, USAID visits, monthly catch-up meetings
• Mentorship and capacity building for STAs and that the same is cascaded to all technical staff in the project

Stakeholders Management and Communication

• Convene and communicate any joint project and county planning and review meetings
• Hold regular meetings with CEO CPGH for mutual collaborative relationships.
• Communicating and overall coordination of any donor visits, SIMS exercises, and any other external visits to the county management and subsequent follow-up of action points.
• Ensure partner teams within the consortium work in an integrated and harmonious manner
• Participation in USAID/PEPFAR high-level meetings
• Ensure private sector and FBO facilities that offer HIV services receive the necessary technical support from the project.
• Communication on program directions/policy change and decisions of donors and/or the management to Counties/STAs/Project staff
• Communication of any county-related and specific CGTRH matters on behalf of the project

Management: HRH for Health and Financial

• Line manager to Senior technical officers providing direction, performance appraisal, mentorship and responsible for their performance
• Support HR to ensure staff have completed the mandatory courses by USAID
• Work with HR and COP to ensure adequate staffing aligned to budgets and targets.
• Provide oversight for efficient utilization of LVCT Health and donor resources as per approved budgets
• Responsible for approval of staff program budgets and liquidations following expenditure, ensuring timeliness as per policy

Project Performance Monitoring

• Work closely with the MEAL specialist and the STAs to ensure Project complies with adhoc data requests from the donor are prepared and submitted for review and submission to the donor on a timely basis.
• Work with MEAL to prepare presentations for monthly and quarterly USAID meetings, building capacity of technical teams to present their work
• Responsible for coordinating and reviewing all project reports before submission to USAID.
• Conduct regular performance review meetings- weekly/ M4 meeting
• Participate/hold quarterly program review meetings with Counties
• Prompt implementation of action points/CAP from SIMS, RDQAs

Visibility and Supervision

• Raise the project’s visibility and presence in supported counties through adequate representation in the various County/Sub-County level TWGs by the technical teams as appropriate
• Ensure 100% implementation of the Project’s tier system of technical support to county health facilities.
• Support officers to develop and implement their monthly/quarterly site support schedules according to the Project’s tier system
• Conduct regular site visits to project sites to gain intimate knowledge of the project’s successes, gaps, challenges, and opportunities

Required Qualifications, Skills, and Experience

• A minimum of a medical degree and Master’s degree in public health, health administration, management, international health, or related field.
• Ten (10) years of experience in a senior role leading a complex program of similar scope and dollar value, preferably in a developing country like Kenya.
• Demonstrated expertise in all aspects of TB and TB-HIV/AIDS.
• Seven (7) years of experience building partnerships with national and subnational governments, donors and other multilateral organizations, academia and research institutions, the private sector, local community organizations, and policy think tanks. Provide strong budget management and oversight to quickly identify problems and take corrective action.
• Experience engaging partners and strengthening partnerships.
• Proven ability to provide effective and primary representation with high-profile donors and government stakeholders.
• Previous experience implementing and managing USAID-funded programs required.
• Staff management experience and abilities that are conducive to a good and productive working environment.

Knowledge, Skills, and Abilities

• Strategic, analytical, systems thinking, and problem-solving skills, with the capacity to see the big picture and the ability to make sound judgments and decisions.
• Excellent relationship management abilities. Ability to relate to people at all levels, internally and externally.
• Trusted networks across relevant sectors of the program.
• Team leadership abilities with diverse/multi-disciplinary teams.
• Experience in MS Office packages (Excel, Word, PowerPoint)