Executive Assistant at Medic Mobile

Key Responsibilities

Scheduling & Calendar Management (30%): 

• Provide proactive calendar management for the CEO and Chief of Staff. This includes scheduling meetings, maintaining calendar hygiene, preparing weekly schedules, forecasting conflicts and working quickly to resolve them. 
• Manage schedules for other CXOs as needed. 

Meeting Planning & Execution (25%):

• Drive meeting preparation & follow-up for leadership & org-wide meetings owned by the office of the CEO, including sharing of agendas, meeting notes, action items, recordings, slide decks, and other relevant materials
• Provide technology support during meetings owned by CXOs
• Collaborate & coordinate with all functional teams to plan, execute & create a positive virtual experience for recurring org-wide touchpoints (All Hands, Town Halls, & Brown Bags). 
• Partner with POPs to plan & support people engagement events as needed.

Project Management & Coordination for Org-wide initiatives (20%)

• Coordinate the org-wide annual goals (OGSM) reporting process each quarter across all teams to facilitate timely and high-quality strategy reviews. 
• Coordinate organizational planning, preparation, and administration for key milestones in our annual operating cadence 

Travel Coordination (10%): 

• Plan, coordinate, & arrange travel for the Strategy Team and Board of Directors. This includes travel & logistics support for in-person meetings and conferences (international & domestic) attended by CXOs & Directors.  
• Support CXOs & Directors in travel and meetup planning for functional teams, including logistics support as needed. 

Org-wide Communications Support (10%):

• Support the Chief of Staff & CEO to gather relevant data across the org, conduct analysis, & create presentations & reports for diverse audiences (the leadership team, Board of Directors, and the full team).
• Draft org-wide communications as needed for the Chief of Staff or CEO.

Skills Knowledge and Expertise

• Prior experience preferred in supporting C-level executives or senior management in a similar capacity
• Exceptional planning, organization, and time management skills
• Exceptional writing & verbal communication skills
• Strong presentation and meeting facilitation skills
• A natural relationship builder and people person who can create positive virtual and in-person experiences for those you interact withDetail-obsessed
• Ability to multitask, prioritize, and move several projects forward in parallel Fast learner 
• A collaborative team player who can work independently and collaboratively with teammates across the org 
• Comfort with tight deadlines in a fast-paced and dynamic environment
• Ability to consistently follow through on tasks and projects 
• Highly skilled at following up with others proactively and assertively, yet with utmost patience, kindness and empathy
• High-energy and efficient
• Possess a can-do attitude
• Flexible to changing needs/priorities
• Perform well under pressure
• Strong judgement, integrity and discretion when handling sensitive and confidential information
• Demonstrates initiative, creativity, solidarity, humanity and openness in line with our org values

Why Medic?

Purpose & Impact

• Ability to create and see real impact in your work
• Freedom to take initiative and innovate, bonus of an agile, small team
• Work for a globally awarded social enterprise recognized for developing a solution that can create global systems change in the health sector

The Team

• Work with a value and mission driven team that is consistently described as warm, incredibly kind and supportive
• Exposure to a diverse team: over 15 different nationalities
• Opportunities for global travel: all team meet-up + functional team meet-up + field visits

Work/Life & Growth

• Generous leave time: vacation, maternity/paternity, bereavement, & sick days
• Professional development funds & opportunities + 5 days off for prof dev
• Home Office Set up Stipend.
• Flexible, remote schedules 

Deadline: 30th june 2022