Finance Manager at Educate!

Performance Objectives

Financial Management & Oversight

• Provide leadership to the finance and accounting areas of the organization, proposing and implementing improvements in processes to increase efficiency
• Provide useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
• Maintain control of the following areas: general ledger, accounts payable, expense reports, and payroll.
• Prepare a variety of ad hoc financial scenarios as requested.
• Ensure full compliance with Kenya Revenue Authority, NGO Board and returns requirements
• Ensure accurate and timely financial reporting for decision making
• Overall responsibility for maintenance of internal control systems
• Collaborate and lead finance functions with Educate! team, especially with the budget owners/managers.
• Provide finance support and collaborate closely with the operations team
• Key contact with bank support personnel and Tax Advisors
• Periodic meetings with the Regional Finance team (Managing Director and CFO) for all Educate! accounting needs and deliverables
• Work in close collaboration with other contracted finance support teams

Financial Control & Accounting

• Observe and implement all Educate! accounting systems, payments, bookkeeping, and statutory filing.
• Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles through the Quickbooks system, identifying and correcting any variances.
• Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
• Manage, oversee, process (as appropriate), all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
• Perform month-end closing procedures, including account reconciliations, and updating schedules.
• Maintain an orderly accounting filing system
• Revenue management & improvement of payment systems

Financial Reporting & Budget Management

• Ensure the monthly budget balances report is up to date and shared with budget holders
• Confirm expense codes on all requests as they are received, correct where necessary through the budget manager.
• Minimize the number of errors from the team through constant feedback and also in reporting.
• Prepare and analyze accurate monthly financial and management reports, including; income statement, balance sheet, budget and variance, projections and forecast, and cash flow
• Submit accurate, complete and timely management reports.
• Coordinate the preparation of the audited financial statements and all tax returns
• Reporting as needed to the regional finance team on Educate! financials
• Involved in the preparation of periodic budgets and updates
• Collaborate with budget managers by sharing budgets and providing support and clarity where needed
• Ensure budgets are entered into the accounting system
• Ensure BVA reports are prepared and have clear explanations at month-end
• Share monthly BVA reports with budget holders for ease of planning
• Share quarterly BVA reports with clear explanations with Educate!
• Monitor the budget memos and update the approved budgets and Quickbooks with the Budget Memos where needed
• Offer periodic training or refresher training to the teams aimed at improving financial management, discipline and accountability as stipulated in our policies and procedures.

Grant Project Accounting and Management

• Manage the grand project budgeting, budget management and reporting
• Develop and maintain grant project documentation, including financial reports and compliance records.
• Assess potential risks and challenges that may impact project expectations and success and communicate these risks to the relevant internal stakeholders.

Qualifications

• Bachelor's degree in accounting or finance.
• Certified public accountant (CPA, K) or ACCA qualification
• Finance & Accounting experience working in a non-profit environment
• Minimum of 7 years of finance and accounting experience, including finance, accounting, audit, and analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders).
• Minimum of 3 years of managerial experience leading finance teams and cross-function collaborations.
• Minimum 3 years of grant project management experience
• Proven experience handling $1+ Million annual budgets
• Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting.
• Proficiency with Quickbooks Online and excellent Excel skills.
• Entrepreneurial drive and proven ability to take ownership and lead the team's combined learning.
• Collaborative, data-oriented approach to problem-solving
• Demonstrated ability to work in a self-directed manner, seeking out areas that need attention rather than being asked to look at specific problem areas.
• Consistently asks for help and seeks advice from colleagues to let the best idea or process win.
• Engaging and interactive communicator with a passion for coaching others
• Passion for Educate! the mission is a must, but past work in education or youth development is not required. We value diverse perspectives and encourage applications from people with a variety of backgrounds. Background working with and promoting youth agenda in a non-profit set-up is an asset.
• You fit our Five Cultural Tenets (see Educate! Culture below)