Fleet Transport Coordinator at icipe - International Centre of Insect Physiology and Ecology

Overall Purpose of the Job

• Oversee the Centre’s fleet operations to a desired level of quality and reliability, to support the required tasks and activities.

Specific Duties

• Oversee proper use of fuel rations, and maintain, log, and account for fuel and oil storage tanks.
• Plan, organise and manage the work of subordinate staff, to ensure that the work is accomplished in a manner consistent with organisational requirements.
• Respond to ad hoc requests, emergency breakdowns, and accidents.
• Handle the allocation of costs to various users of the Unit.
• Coordinate and execute registration/disposal of the Centre’s vehicle through the Ministry of Foreign Affairs and NTSA.
• Obtain and maintain vehicle licensing, registrations and insurances.
• Direct activities related to dispatching, routing, and tracking of vehicles.
• Obtain and maintain annual inspections by regulatory authorities.
• Maintain daily inspections, work orders, and vehicle parts availability and costing.
• Oversee schedule of fleet maintenance and repairs and be responsible for operations and ground safety.
• Oversee and qualify internal staff assessment tests prior to authorizing use of institutional vehicles.
• Recommend training needs for the subordinate staff to ensure capacity building and compliance to the latest technologies.
• Develop, maintain and ensure adherence to Occupational Health and Safety regulations.

Requirements/Qualifications

• BSc in Mechanical/Automotive Engineering.
• Complete and up-to-date knowledge of National and Transport Safety Authority regulations and requirements for registration and disposal by the government for diplomatic vehicle registration.
• Basic knowledge of procurement.
• Familiarity with newer vehicle technology.
• Effective communication and organizational skills.
• Record-keeping skills.
• Planning, organising, and managing the work of subordinate staff.
• Skills on vehicle service and repair – electrical or mechanical.
• Excellent interpersonal and problem-solving skills, decision-making, good judgment, patience, conflict management skills, diplomacy, willingness to listen and show respect for other colleagues at work as a member of a wide team in a multifaceted and multicultural organisation.
• Minimum 5 years’ experience in a busy transport environment.

Reporting

• This position reports to the Facilities and Assets Manager.