Human Resource Officer at Kenya Institute of Management (KIM)

Main Responsibilities

• Manage data entry and profiling, including employment records, status changes (appointments, probation, promotions, transfers, separations, confirmations, end of contracts, and staffing changes), and prepare related reports.
• Prepare the monthly payroll and ensure all statutory deduction reports are forwarded to the finance department for payment by the 5th of every month.
• Manage all types of leave (study, annual, paternity, compassionate) for the entire institution, including branches, leave schedules, and administration.
• Provide general clerical and administrative support to the HR division, including drafting letters, memoranda, and reports related to human resource programs.
• Ensure all staff have up-to-date job descriptions and that their files are properly maintained in safe custody.
• Perform general office support duties, including making copies, maintaining calendars, sorting and distributing mail, and ordering office supplies.
• Assist in analyzing staff needs and performance reports, including appraisals, training needs assessments, and performance improvement plans.
• Coordinate with medical providers to ensure KIM employees are covered and receive their medical cards.
• Assist in developing, communicating, and enforcing the Institute’s policies, procedures, and code of ethics to ensure ethical practices among staff and stakeholders.

Key Performance Indicators

• Accuracy of HR records.
• Effective administration of the HR registry/database (HRIS).
• Compliance with HR policies.
• Conducting skills audits.
• Efficient payroll management.
• Proper records management.

Key Skills and Competencies

• Knowledge of Enterprise Resource Planning (ERP).
• Computer literacy.

Knowledge and Experience Required

• Bachelor’s degree in Human Resource from a recognized university.
• Two (2) years of relevant experience.
• Membership in the Institute of Human Resource Management (IHRM).