Inbound Logistics & Procurement Administration Manager at PZ Cussons

Key Performance Indicators (KPIs)

The role is accountable for delivering the following performance outcomes:

• Import Clearance Timeliness

  • Ensure all import shipments are cleared within 7 calendar days of arrival to avoid delays and additional costs.

• Inbound Logistics Cost Optimization

  • Continuously identify and implement cost-saving opportunities in inbound freight, handling, and clearance processes while maintaining service quality.

• Regulatory Compliance

  • Achieve and maintain 100% compliance with all import regulations as required by the Kenya Revenue Authority (KRA) and the Kenya Bureau of Standards (KEBS).

Key Responsibilities

The Inbound Logistics and Administration Manager will be responsible for overseeing and managing the end-to-end process of inbound shipments to ensure timely, cost-effective, and compliant importation of goods.

Key duties include:

• Procurement Coordination

  • Follow up with vendors to obtain Proforma Invoices aligned with material replenishment plans.

• Import Documentation Management

  • Apply for Import Declaration Forms (IDFs) in coordination with the clearing agent.
  • Share IDFs with respective vendors and advise whether Pre-Verification of Conformity (PvOC) inspections are required.
  • Confirm correct tariff classifications (HS Codes) for imported goods.
  • Prepare and issue Marine Insurance Cover for all shipments prior to dispatch.
  • Compile and submit complete and accurate import documents to clearing agents, including invoices, marine cover, bill of lading, packing lists, certificates of conformity/analysis, etc.

• Customs Clearance & Compliance

  • Raise requisitions for payment of import duties and related charges with the Finance Department.
  • Track import shipments proactively to ensure timely clearance and avoidance of demurrage or storage fees.
  • Verify accuracy and completeness of documents submitted by clearing agents to ensure compliance with Kenya Revenue Authority (KRA) and Kenya Bureau of Standards (KEBS) regulations.

• Reporting & Communication

  • Prepare and maintain accurate reports, including the Imports Tracker, Inbound Logistics KPIs, and regular updates to internal stakeholders.
  • Support preparation of Local Purchase Orders (LPOs) as needed.

• Record Keeping & Administration

  • Ensure proper filing and documentation of all import records and related correspondence.

• General Support

  • Perform any other duties as may be assigned by the line manager from time to time.

Internal & External Relationships:

• Suppliers, Clearing Agent(s), Kenya Revenue Authority, Kenya Bureau of Standards, Transporters, Factory, Quality Assurance & Product Development Teams

Qualifications and Experience:

• Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field.
• 2 - 3 years of experience in logistics, procurement, or supply chain operations (FMCG experience is a plus).
• Basic understanding of import/ export procedures and documentation.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with ERP systems (SAP) is an advantage.

Key Attributes

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and ability to work independently.
• Willingness to learn and grow within a fast-paced environment.
• Prepared to take personal accountability for tasks and activities.
• Able to work within teams and manage upwards