Purchasing Officer at Karen Country Club

Job purpose

To support day to day coordination of all Club procurement processes to ensure efficiency and timely delivery of goods and services.

Duties and Responsibilities

• Compare and evaluate offers from suppliers.
• Track orders and ensure timely delivery.
• Review quality of purchased products.
• Maintain updated records of purchased products, delivery information and invoices.
• Prepare reports on purchases, market surveys, benchmark including cost analyses.
• Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
• Research and evaluate on prospective suppliers.
• Prepare budgets, cost analyses, and reports.
• Receive purchasing requisitions and ensure they are signed by authorizers.
• Process orders after cost and terms review and approval by the Purchasing Manager.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
• Foresee alterations in the comparative negotiating ability of suppliers and clients.
• Analyze data and prepare control strategies for unfavorable events.
• Perform risk management for supply contracts and agreements.
• Control spend and build a culture of long-term saving on procurement costs.
• Obtain best credit facilities, terms of payments and profit margins with Hospitality manufacturers/suppliers.
• Perform cost and scenario analysis, and benchmarking by vendors.
• Assess, manage, and mitigate procurement processes.
• Seek and partner with reliable vendors and suppliers across all specialist areas of hospitality procurement.

Academic qualifications and experience

• Degree in Procurement and Supply chain
• Member of Kenya Institute of Supplies Management (KISM)
• 5 years experience in procurement, preferably in hospitality industry.

Personal attributes

• A team player
• A good sense of urgency in execution of tasks.
• Good negotiation, organizational and communication skills.