Manager, Human Resource and Administration at Kenya Universities and Colleges Central Placement Service

REF. CODE KUCCPS 071/23

Duties & Responsibilities
Key Responsibilities
Duties and responsibilities at this level will entail:-

• Forecasting and planning on human resource needs of the Placement Service;
• Initiating best practices in the management of human resource function;
• Championing change management programmes in the Placement Service;
• Managing succession plans of the Placement Service; 
• Monitoring and evaluating the effectiveness of training and development programmes; and
• Leading the placement service in formulating and implementing efficient Performance Management Systems;
• Formulating and reviewing administrative policies, strategies procedure and systems;
• Managing service contracts and service level agreements for outsourced services;
• Forecasting Placement Service’s needs for equipment, security and cleaning services;
• Overseeing the process of acquiring new service providers related to all outsourced services falling under administration section;
• Coordinating renewal of general insurance covers for vehicles, buildings and equipment;
• Ensuring efficient provision of transport, security and cleaning services in the Placement Service;
• Safeguarding the Placement Service’s assets;
• Facilitating Board and staff functions;
• Facilitating travel clearance, visas and other necessary travel documents for the Board ofDirectors and all staff traveling out of the country on official duties;
• Initiating the identification and acquisition of the Placement Service’s assets for repair, maintenance and disposal;
• Developing budget plans for Administration section;
• Overseeing the provision of efficient records management and information service in the Placement Service; and 
• Coordinating the preparation of periodic progress reports.

Minimum Requirements
For appointment to this position, a candidate must:

• Have a minimum period of ten (10) years relevant work experience and at least three (3) years in a management position in comparable and relevant position;
• Have a Bachelor’s Degree in any of the following disciplines:- Human Resource Management, personnel Management, Public Administration, Business Administration or equivalent qualifications from a recognized institution.
• Have a Master’s Degree in any of the following disciplines is desirable:- Human Resource Management, Human Resource Development, Industrial Relations, Business Administration or equivalent qualification from recognized institutions;
• Have a certificate in Management Course or its equivalent lasting not less than (4) weeks.
• Have a professional qualification and be a member of the Institute of Human Resource Management (IHRM);
• Be proficient in Computer applications; and
• Demonstrate competence in work performance.