Operations Assistant (SMLP-2) – HRO-357 at Integrity Action

Terms of Reference
The Operations Assistant will be responsible for the following:

• Administration
• Support in organizing all logistics including arranging for hotel accommodation, workshops, meetings and events, transportation, and communications.
• Support in preparation of itineraries for travels and travel budgets in support of the Security Operations Officer.
• Support in organizing flights for travelling field staff, including both UNHAS and commercial flights.
• Assist to coordinate staff IDs with the printing company in case new staff join or when staff IDs are expired.

Procurement

• Support the Security Operations Officer in purchase of goods and services in compliance with USAID and Integrity procurement policies and guidelines, ensuing accurate supporting documentations.
• Ensure that goods and services are purchased as required and accounted for in a timely manner.
• Assist in tracking office supplies to ensure adequate stocks are maintained.

Inventory and Assets Management

• Assist in tracking all inventory issued to short term (STTA) and long term (LTTA) staff.
• Ensure all assets are well stored and notify the Security Operations Officer if any asset is damage or not working.
• Assist the Security Operations Officer to ensure that no property is issued to staff without appropriate documentation, authorization, likewise ensure that property returned to Integrity by staff is fully documented.

Your Education and Experience

• Experience in supporting operational activities for international organizations.
• Experience in coordinating logistics in Kenya; similar experience in Somalia preferred.
• Experience in conducting procurement and asset management.
• Understanding of the local socio economic and cultural context in Somalia preferred.
• Experience of working with international staff, including speaker of other languages.

Languages 

• Written and oral fluency in English, with the ability to write clear and compelling narrative.
• Fluency in Somali preferred.