Procurement & Imports/Exports Officer at Adept Systems

Key Responsibilities

Import/Export and Logistics

• Coordinate import and export operations from order placement to final delivery.
• Prepare and verify all shipping documents, including invoices, packing lists, bills of lading, and certificates of origin.
• Liaise with customs brokers, freight forwarders, and government agencies.
• Ensure full compliance with international trade laws, customs regulations, and company policies.
• Track shipments, proactively resolving delays or discrepancies.
• Negotiate freight rates to optimise logistics costs.
• Maintain accurate records of transactions and update ERP systems.
• Monitor changes in trade regulations and advise management accordingly

Local Procurement

• Source and evaluate local suppliers based on critical factors such as price, quality, reliability, and service.
• Prepare and process purchase orders and requisitions for local goods and services.
• Negotiate contracts and terms with vendors to secure the best value for the company.
• Monitor inventory levels and coordinate with the stores department to prevent stock-outs or overstocking.
• Ensure all procurement activities adhere to internal controls and regulatory requirements.
• Maintain accurate records of purchases, pricing, and supplier performance.
• Liaise with the finance department to ensure timely payment and reconciliation of procurement transactions.
• Resolve issues related to delivery delays, defective goods, or vendor disputes.
• Support audits and reporting by providing procurement documentation and analysis

Academic and Professional Qualifications

• A Bachelor's degre in International Business, Logistics, or a related field will be preferred.
• Minimum of 3-5 years of experience in import/export operations.
• Strong knowledge of Incoterms, HS codes, and customs procedures.
• Proficiency in MS Office and ERP systems (e.g., SAP, Oracle).
• Certification in Local supply chain, international trade, or logistics is a plus.
• Experience with East African trade regulations and port operations is preferred.