Project Coordinator, Field Support Services Project (FSSP) at World University Service of Canada

RESPONSIBILITIES:

The tasks for the FSSP Project Coordinator include, but are not limited to :

• Organizing policy dialogues and knowledge-sharing events with other stakeholders, facilitating stakeholder coordination and promoting knowledge-sharing among projects;
• Providing advice, including travel advice, to technical specialists / sub-contractors and resources to complete requested activities, including local government documentation requirements, visa and work permit processes, and related services, such as security, flights and accommodation;
• Assisting with travel and logistical arrangements for subcontractors and other recipients;
• Administering the provision of logistical services, such as event and mission planning, coordination and management;
• Booking secure event space with interpretation, videoconferencing and teleconferencing services; including for large events.

QUALIFICATIONS AND COMPETENCIES:

• Advanced degree in a relevant discipline such as political sciences, law, business, finance, accounting, logistics, economics, international development, procurement, project management, business administration, engineering, applied sciences;

Experience

• Minimum six (6) years of cumulative relevant experience in at least three (3) International Development Projects;
• Experience working in a Developing Country or on an International Development Project(s), preferably in Kenya, Somalia and/or South Africa;
• Proven experience in a number of coordination activities, including:
  • facilitating stakeholder coordination and promoting knowledge-sharing among projects;
  • providing advice on obtaining accommodations, utilities, security, permits and other official documents;
  • providing travel advice, including local government documentation requirements, visa and work permit processes, and related services, such as security, flights and accommodation;
  • assisting with travel and logistical arrangements;
  • administering the provision of logistical services, such as event and mission planning, coordination and management;
  • arranging or confirming meetings;
  • booking secure event space with interpretation, videoconferencing and teleconferencing services; including for large events.
• Attention to detail and sensitivity to confidential information;
• Works with a high degree of accuracy in preparing and entering information;
• Able to adapt to changing circumstances, with the capacity to find innovative ways to manage issues and challenges;
• Manages time productively and efficiently and meet changing deadlines;
• Able to work effectively in a dynamic team environment (working both independently and as part of a small team); and
• Excellent interpersonal and team-building skills;
• Good analytical, problem-solving, and decision-making skills;
• Demonstrated ability to use discretion and good judgment; honest and trustworthy;
• Highly proficient in the use of Microsoft Office and Google software including Gmail, calendar, drive, spreadsheet, word processing, and presentation software;
• Knowledge, understanding and familiarity with Canada’s Feminist International Assistance Policy;

Language

• Professional proficiency in English (oral, reading, writing)