Project Coordinator - Natural History Unit at BBC World Service

The Natural History Unit is the world leader in natural history programming and includes outstanding landmarks e.g. Frozen Planet II, and Impact campaigns such as #OurGreenPlanet and the upcoming #OurFrozenPlanet.

We are looking for an ambitious and detail-oriented Project Coordinator to coordinate and deliver digital content & campaign activities within the BBC Studios Natural History Unit Impact & Partnerships team; including resources, communications, stakeholders, data collection, analysis, and reporting.

Role Responsibility

Administration and organisation

• Act as a workstream manager or an assistant project manager on content workstreams / projects, taking responsibility for predefined tasks.
• Create reference documentation used to manage the project and support preparation of relevant documentation (including project delivery matrix and content toolkits)
• Organise and minute meetings; chase progress on actions across numerous team members.
• Support high-quality communication with internal and external stakeholders, helping them to access information efficiently.
• Manage purchase orders, invoices and assist with scheduling & procurement activities.

Communications and stakeholder engagement

• Maintain a campaign delivery plan, organise communications activities and assist the team in delivering communications, including assessing impact and value to internal and external partners.
• Assist the impact & partnerships producer to build and maintain relationships with stakeholders and arrange stakeholder reporting & ongoing communications,
• Act as a central point of contact and ensure smooth running of the project at all times.
• Compile ad hoc reports and presentations for stakeholders as required.

Project controls

• Maintain and update relevant plans which may include project and resource plans.
• Assist the producers by working with the team to identify progress updates and report on project health, including monitoring budget information.
• Understand and consider business compliance and editorial policy issues (e.g. BBC safeguarding impartiality & delivering quality).

Are you the right candidate?

Essential Skills

• Time management and organisational skills with demonstrable experience of working under pressure to tight deadlines and managing a high workload with conflicting priorities. 
• Approachable manner with strong interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.
• Strong communication skills (spoken, written and listening) with the ability to present information accurately and concisely.
• Able to produce professional presentations.
• Attention to detail and able to ensure documents are consistent in language, terminology and style.
• Strong understanding of evolving social media landscape.
• The ability to translate project/programme/change requirements into clear, understandable language.
• An appreciation of the core project management concepts and processes.
• Experience and understanding of effective commercial reporting and management information.
• Proactive and able to work on own initiative or as part of a team to turn ideas and strategy into tangible outcomes and processes.
• Ability to handle confidential information with tact and discretion.
• Strong Microsoft Office (PowerPoint, Excel and Word) skills.

Desirable Skills

• A recognised project management qualification or demonstrable career development activities.
• Has supported a minimum of two projects with a budget of £100k+.
• Understands data analysis and has experience in manipulating data to make it meaningful for different audiences.
• Knowledge of the natural history media sector and environmental conservation a plus.
• Knowledge of the influencer landscape a plus