Secretary at Tangaza University College

DEPARTMENT: School of Theology
REPORTS TO: Dean School Of Theology
EMPLOYMENT STATUS: Contract

POSITION SUMMARY

Provide an efficient and responsive secretarial and administrative support to the Dean School of Theology.

PRIMARY DUTIES AND RESPONSIBILITIES (Detailed JD will be given on appointment)

• Welcomes all visitors who come to the Theology Office.
• Assists in the preparation of the Theology Department Budget.
• Coordinates the Theology symposium.
• Attends to all enquires by Theology Students.
• Records Theology marks from lecturers
• Coordinates and types minutes for faculty and heads of department meetings
• Files all documents for the Theology Department
• Liaises with CUEA Faculty of Theology regarding any matters pertaining to the office of the Dean School of Theology Tangaza.
• Receives, distributes and records dissertation marks.
• Coordinates communication between the Director, Students and Lectures within the Faculty of Theology, other Institutes and various offices.
• Assists in the preparation of comprehensive tutorials and examinations.
•  Any other duties as may be required of him/her.

ACADEMIC AND PROFESSIONAL REQUIREMENTS

• Higher National Diploma in Secretarial. A Bachelors degree will be an added advantage.
• 3 years’ experience preferably in an institution of higher learning.

SKILLS AND COMPETENCIES

• Communicates clearly and professionally in written and oral forms to both internal and external clients.
• Must be highly proficient with multiple Microsoft office systems and other related software.
• Should be an excellent communicator, a good listener and dedicated to detail.
• Have a wide exposure, broad knowledge and up to date with current University affairs.
• Be able to work perfectly under strict deadlines and pressure.
• Uphold sound work ethics and be highly disciplined.
• Possessing tenacious attitude, friendly, honest, trustworthy, respectful and flexible.
• Able to work with minimal supervision, independently or as part of a team