Senior Finance And Operations Manager at Integrity Action

The Senior Finance and Operations Manager will ensure the compliance and integrity of the financial, administrative, HR and procurement functions of SMLP-2, in accordance with USAID and Integrity’s financial policies, procedures, and regulations, as well as Somalia and Kenya accounting and taxation requirements. Reporting to the Chief of Party, the SFO Manager will supervise the Bookkeeper and Security Operations Officer.

Terms of Reference

Finance

• Prepare and review all SMLP-2 financial documents for accuracy, compliance with USAID and Integrity policies, and send end-of-month original financial reports and cash and bank reconciliations to the Integrity Global HQ Finance team.
• Maintain all SMLP-2 financial records and prepare funds request for Integrity HQ, in coordination with the COP.
• Ensure financial records and backup documentation is ready and available for internal and external audits, as needed.
• Work closely with key personnel to implement, and maintain financial management policies, systems, structures, and procedures for the project.
• Monitor all project / field level expenses, together with the COP, according to Integrity’s SMLP-2 field office budget.
• Develop monthly cash projections for the project's financial needs for procurement, project activities, payroll, subcontracts, maintenance and repair services, staff travel, and cash needs.
• Ensure that all financial functions of the SMLP-2 office are carried out within the framework of Integrity’s and USAID’s policies and procedures.
• Safeguard Integrity’s assets under the SMLP-2 contract and maintain ethical conduct and fiscal transparency at all times.
• Any other finance related tasks as assigned by the COP or HQ Finance Manager.

Human Resources

• Oversee human resources management in compliance with local laws and practices.
• Support project recruitment, hiring and personnel management in accordance with Integrity policies, USAID regulations, local laws, and the SMLP-2 Personnel Manual.
• Supervise preparation and maintenance of employee files and leave tracking.
• Manage employee benefits administration.

Procurement and Logistics

• Ensure procurements are compliant with USAID rules and regulations (AIDAR & FAR) and that the SMLP-2 inventory list is regularly updated to confirm all property is well maintained and properly labeled.
• Review and verify Purchase Request Forms (PRFs) and Purchase Orders (POs), ensuring adequate funds, expense authorization, supporting documentation, accuracy of amounts, and control over payments.
• Other project-related duties as required and requested by the Chief of Party.

Your Education and Experience

• Minimum of five (5) years of relevant work experience.
• Bachelor’s degree in administration, accounting, finance, or relevant field is preferred.
• Proficient with Microsoft Excel and QuickBooks.
• Familiarity with FAR and USAID regulations.
• Previous experience working on USAID-funded projects strongly preferred.
• Familiarity with local labor law preferred.
• Strong attention to detail, prioritization, and organizational skills required.

Required Interpersonal Skills

• Ability to effectively and efficiently handle multiple tasks simultaneously with precision and adapt to changes in responsibilities and workloads.
• Must be professional, possess a high degree of urgency and self-motivation, and have a strong work ethic.
• Results-oriented approach to problem solving.
• Strong communication skills, including note-taking for meetings.
• High professional standards for evaluation data and reporting.
• Accustomed to teamwork and able to sustain positive and frequent communications for a remotely managed monitoring team in a challenging, high-risk environment.
• Ability to work independently where necessary.
• Works well in a diverse team.

Languages

• Written and oral fluency in English, with the ability to write clear and compelling narrative.

Closing date for applications: 21 November 2022.