Senior Grants Officer at LVCT Health

SGFO/LVCT/12/2023

Job purpose

The primary responsibility of this role is to provide overall coordination of Vukisha95’s grants portfolio, overseeing the compliance with the various awards and Sub-award agreements requirements and LVCT Health policies. The officer will have a broad and deep understanding of the relevant donor rules and regulations and proactively identify compliance risks throughout the overall grant’s portfolio. In addition, S/He will work collaboratively with the LVCT Health HQ, ensuring that LVCT Health complies with the requirements of the various grants.

Roles and Responsibilities

• Prepare and submit approved monthly cash flow projections to the HQ by the 5th of every month
• Take lead in compiling the monthly accruals for commitments at the end of each month for inclusion in the financial report including informing correct financial status of the Project.
• Prepare monthly management financial reports for review by the FAM
• Prepare various donor financial reports in accordance with the prescribed formats and reporting requirements
• Provide support to the implementation teams understanding the Grant/Project Agreements and MoUs.
• Provide coaching and mentoring to staff to develop skills and competencies
• Oversee independent award monitoring of implementation, reporting and procurements to ensure compliance, completion and the application of best practices
• Actively facilitate the development of LIPs financial system that will meet donor and LVCT Health requirements and provide the two-way flow of information between program management and partners to ensure responsible management
• Participate in the initial evaluation of sub-grantees through pre-award assessments (OC&RA);
• Work with sub-grantees to ensure full compliance with contractual, legal, regulatory, organizational and donor requirements of their sub-awards;
• Support project-based HRH staff contracting to ensure compliance with County HR policies & procedures as well as legal, project and/or donor requirements;
• Ensure project-based HRH recruitments follow County HR policies & procedures, legal, project and donor requirements and best practices;
• Provide support in the finance and accounting functions of the office that includes review of advance and payment requests, ensuring accuracy, proper coding, completeness, budget availability, adequacy of supporting documents and adherence to the organizational and donor policies and procedures.
• Take leadership in compilation of the monthly financial report ensuring accuracy and timely submission to FAM by 10th day of each month.
• Compilation of monthly detailed Budget-Variance-Analysis reports for the project for distribution to the various Project units by the 30th of each month.
• Provide support to program teams to build their capacity in the financial management of their activities and to ensure that they are equipped with the information and skills that allow them to interpret activity budgets, prepare accurate projections, and ensure that they remain current of all activity expenditures.

Required Qualifications, Skills, Knowledge and Abilities

• University Degree in Business Administration, Accounting, Finance or related field, Master’s Degree in relevant field an added advantage
• Certified Public Accountant (CPAK)/Certified Financial analyst (CFA)/ACCA or any other relevant certification.
• A minimum of 5 years’ experience in NGO sector in Grants/Compliance Management positions, preferably in USG funded projects.
• Experience in complex planning and budget processes including the ability to provide clear guidance on donor policies & procedures.
• Ability to manage multiple projects simultaneously and meet time sensitive deadlines.
• Up to date knowledge and understanding as well as experience in forecasting, negotiating, implementing the US Government funding.
• Excellent organizational and communication skills.
• Experience assessing the responsibility and grant worthiness of organizations through financial statements, audits and other documentation presented in a proposal or in support of an award.
• Excellent interpersonal skills, ability to work in a multicultural environment, flexible and able to handle the pressure.
• High ethical standards.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

Closing - January 2 2024