Start-Up Officer (CCN) at Integrity Action

Terms of Reference

You will:

• Support recruitment efforts of any locally hired position as directed by the Project Management Unit (PMU).
• Negotiate lease agreements for project facilities with relevant local lettings agencies.
• Conduct a Security Risk Assessments (SRA) of the Kenya operating context under the guidance of the Senior Operations Manager (HO).
• Identify suitable project facilities, such as residential options, conduct SRAs, and share recommendations with the PMU.
• Represent Integrity at subcontractor and vendor meetings, such as those with the Somalia-focused private security provider (PSP).
• Identify suitable Nairobi-based driver service contract (vehicle and driver service) or taxi company contract for local travel; negotiate service agreement.
• Identify vendors and suppliers for office equipment, furniture, supplies and vehicles and work with Integrity HO teams in procuring and contracting goods and services.
• Potentially support in the identification of suitable bank options and provide summary recommendations to HO Finance team for final approval/selection. Oversee the opening of a company bank account(s).
• Identify suitable local private healthcare insurance providers for CCN project staff and provide summary recommendations to PMU for final approval/sign-off.
• Identify insurance providers for project facilities, assets, and inventory under the guidance of the PMU.
• If needed, identify internet and utilities suppliers (if applicable); negotiate service agreements on technical guidance from Integrity’s HO IT Manager.
• Develop a list of all necessary assets and inventory for project facilities, in line with the budget. Oversee the procurement of and equipping of project facilities accordingly.
• Provide key information and locations of Nairobi-based sites and services to inform the project Security Management Plan, under the guidance of the Senior Operations Manager (HO).
• Prepare or update any project Standard Operating Procedures (SOPs) under the guidance of the PMU.
• Support any other responsibility relating to project Start-up, as directed by the PMU.

Your Experience and Expertise

You will have:

• Experience in supporting Start-up activities for international organisations.
• Experience in negotiating service contracts with a range of vendors and suppliers.
• Understanding of the local socio economic and cultural context preferred.
• Self-motivation with demonstrated experience of working effectively unsupervised.

Competencies

The candidate will be able to:

• Work effectively and efficiently to facilitate rapid mobilization of the project.
• Communicate effectively with relevant Integrity stakeholders both verbally and in written form.
• Maintain organised records and track and report progress on tasks regularly.
• Represent Integrity in a manner in line with our company ethics and values.

Languages:

• Written and oral fluency in English, with the ability to write clear and compelling narrative.
• Some knowledge of Swahili is highly desirable.