Stores Clerk at Reeds Africa Consult

Job Description

Goods Receiving and Documentation

• Receive goods from suppliers, confirming accuracy against Local Purchase Orders (LPO), expiry dates, product integrity, and correct quantities.
• Create purchase receipts in the system with accurate store, quantity, and value details.
• Forward purchase receipts and associated delivery notes/invoices to Accounts Payable for timely processing.
• Raise Purchase Orders (POs) when required and maintain accurate records of all incoming goods.

Order Fulfillment and Dispatch

• Remove orders from the warehouse/store based on approved sales orders and packing lists.
• Package goods securely for dispatch and delivery.
• Issue goods for delivery and coordinate with delivery personnel.
• Assist in taking customer orders and supporting their dispatch when needed.

Inventory Control and Management

• Maintain and update stock records consistently, ensuring proper labeling and FIFO (First-In-First-Out) to minimize expiries.
• Conduct quality control checks on all stock, ensuring that expired, leaking, or damaged products are reported immediately.
• Participate in periodic stock takes and daily reconciliation with the system.

Cleanliness, Merchandising, and Organization

• Keep the store area and shelves clean, organized, and well-maintained.
• Merchandize shelves by placing products in their appropriate category and display positions.
• Monitor shelf life and rotate products appropriately to maintain optimal display and freshness.

Loading and Offloading

• Assist with loading and offloading goods, ensuring product integrity and correct placement in the warehouse or delivery vehicle.
• Verify delivered stock with documentation to ensure accuracy and integrity of inbound and outbound shipments.
• Record Keeping and Reporting
• Maintain up-to-date records for all inbound and outbound goods.
• Document daily movements, discrepancies, and stock levels for submission to the Inventory In-Charge.

Job Requirements

Qualifications and Experience

• Diploma in Procurement, Supply Chain, or Business Administration.
• Minimum 3-5 years of experience in inventory or store operations, preferably in Agrovet or Agro inputs and vet products distribution sector
• Stock management and quality assurance skills
• Basic accounting and ERP/inventory system proficiency
• Physical ability for lifting and organizing goods