Supply Chain Intern at Save the Children

KEY AREAS OF ACCOUNTABILITY:

Warehousing

• Support with receiving of goods in the warehouse, ensure the receipt physical quantity is matching the delivery note and liaise with Program for inspection of the goods.
• While the Supply Chain Assistant is away, provide cover in the warehouse with releasing of program stock for distribution, arranging the warehouse and updating the bin cards.
• Support the Supply Chain Assistant to plan and arrange dispatch to respective field offices.
• Support in updating stock movements in TIM.
• Support in dispatching stock items to respective field locations ensuring that all documentation are available and entries correctly made.

Fleet 

• Support the Supply chain Assistant to analyze and check fleet data on running costs, utilization and recharging.
• Support the Supply Chain Assistant to review rotation and fair distribution of field hired vehicles and report any gaps identified.
• Support in proper handling of incident/accidents’ insurance claims and negotiation of insurance benefits 
• Support in consolidation of fleet related procurement i.e tires across the field offices and share with Procurement for bulk processing. 

Assets

• With the help of Supply Chain Coordinator, support in tagging of new assets and updating the asset register.
• Support in ensuring that staff being allocated new assets have signed the asset issue form and is filed. 

ProSave and Procurement 

• Support with draft catalogue generation for upload in ProSave.
• Compile fully signed FWAs and share with Supply Chain Officer for Upload in ProSave.
• Support with Registration of Suppliers in Prosave.
• Through guidance of Supply Chain Officers and Assistant, obtain quotations or supply bids in line with SC procurement thresholds and policy.
• Complete competitive bid analysis and obtain required approvals as per the Supply chain manual.
• Support in processing invoice payments, ensure all stages of procurement check list has been completed and pass to Senior Procurement Officer for review and sharing with finance.

Filing systems

• Make sure that all Supply Chain documents, policies, waivers and contracts are correctly filed in the open and closed procurement files, in consecutive number.
• Ensure all asset issue forms are correctly filed and easily accessible.
• Ensure all signed asset verification reports are well filed.
• Ensure all beneficiary signed distribution lists and donation certificates are correctly filed .

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Diploma/Degree or equivalent and professional training in supply chain management 
• At least 3-6months experience in supply chain areas-Procurement, Warehousing and Logistics
• Should have successfully completed an industrial attachment in an institution
• Highly developed interpersonal and communication skills including influencing, negotiation 
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Strong results orientation and commitment 
• Ability to use excel, word and outlook
• Should possess strong work ethics
• Fluency in English, both verbal and written
• Commitment to Save the Children values