Admin Assistant 2 at The Church of Jesus Christ of Latter-day Saints

Performs administrative duties for a work group, department/area, manager or director. Prepares documents, reports, charts, and graphs. Maintains and updates calendars. Schedules and/or coordinates meetings. Makes travel arrangements. Creates and/or maintains filing systems. Reviews and distributes mail. Collects data and compiles information. Answers telephone and responds to routine calls/inquiries. Prepares correspondence. May perform data entry activities. (It is expected that all competent assistants will reach this level)

Responsibilities

• Provides administrative support for the Area Temple Facilities Manager.
• Prepares documents, reports, charts, and graphs; Maintains and updates calendars; Schedules and/or coordinates meetings for all the Temple Facility Managers in the three (3) in Africa .
• Makes travel arrangements; Creates and/or maintains filing systems; Reviews and distributes mail.
• Collects data and compiles information; Answers telephone and responds to routine calls/inquiries.
• Prepares correspondence. Provides a wide variety of administrative support services to the department.
• May serve as administrative liaison with others within and outside the SPD group regarding administrative issues related to purchasing, personnel and operations.
• May conduct research, analyze information, prepare recomme ndations and reports.
• Resolves conventional problems, questions, or situations in conformance with defined criteria, practice, or protocol.

Qualifications

• BSc/HND Secretaryship & Management or a related qualification.
• Three or more years of administrative, clerical, or secretarial experience.
• Requires a keyboarding speed of at least 60 wpm.
• Good computer skills in Microsoft office suite, knowledge of e-mail etc.
• Provide accuracy, maintain strict confidences, perform tasks in timely manner.
• Possess excellent interpersonal, communication and customer service skills with the ability to interact effectively with both internal external customers .
• Ability to speck French will be an added advantage.
• Must be worthy of a Temple Recommend.