Career Opportunities at Kenya National Library Service Board - 10 Positions

GRADE 4

Responsibilities 

• Participates in library development plans
• Prepares annual work plans and budgets
• Implements policies that relate to library matters
• Staff management (mentoring, duty allocation discipline, appraisal etc)
• Research on library matters
• Manages selection, collection, acquisition, organization and maintenance of library information materials and databases.
• Ensures daily stock management
• Ensures lending, reference and referral services are delivered in a timely manner
• Production of periodic reports
• Networking and partnership
• Participates in developing policies
• Quality assurance
• Oversees marketing and promotion of library services
• Ensure maintenance of a conducive reading environment
• Developing the use of Information Communication Technology
• Organize book events
• Source for donors/partners to support library activities
• Oversee reference and referral services
• Manage revenue collection and remittance
• Oversee Management of e- resources
• Perform duties that may be assigned from time to time by Management.

Requirements

• Master’s Degree in Library Studies or information Science or its equivalent
• Five (5) years continuous work experience post-graduation, three (3) of which must be in Senior Management in a library set up.
• Demonstrated outstanding leadership, professional competence and administrative ability in thenoverall management of a library Function.
• Shown merit and ability as reflected in work performance and results
• Familiar with Government of Kenya’s Operational Procedures
• Proven knowledge of Information Technology
• Valid member of Kenya Library Association in good standing
• Other related skills and experience will be an advantage.
• Valid Certificate of Good Conduct

Additional Skills

• Good Communication skills
• Good public and customer relations skills
• Good report writing skills
• Good management Skills
• Integrity

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GRADE 3

Responsibilities

• Assistant Director, Finance and Administration, will co-ordinate the Finance and Accounts services and will be responsible to Deputy Director, Finance and Administration.
• Co-ordinate compliance to financial policies and procedures and ensuring sound financial principles and controls within knls.
• Co-ordinate the planning, designing, reviewing, coordinating, controlling and implementing of proper accounting systems
• Co-ordinate training and development of staff in the Finance & Accounts Department.
• Co-ordinate and ensure fair and equitable distribution of resources across the branch network.
• Co-ordinate the preparation, monitoring and reporting of budget.
• Supervision and appraisal of staff
• Perform duties that may be assigned from time to time by Management.

Requirements

• A Master’s Degree in Business Administration- Finance/Accounting Option or it’s equivalent from a recognized institution.
• Five (5) years continuous work experience post-graduation, three (3) of which must be in Senior Management as an Accountant of Auditor in a similar or large institution.
• CPA (K) in good standing.
• Demonstrated outstanding leadership qualities, professional competence and administrative management of an accounts division in a large institution.
• Shown merit and ability as reflected in work performance and results
• Familiar with Government of Kenya’s Operational Procedures
• Information Technology (knowledge)
• Valid member of Finance/Accounting/Internal Auditors or any other relevant Professional Body.
• Other added skills and experience will be an added advantage
• Valid certificate of good conduct

Additional Skills

• Good Communication skills
• Good public and customer relations skills
• Good report writing skills
• Good management Skills
• Integrity

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SCALE 3

Responsibilities

• The Assistant Director, Human Resource Management will co-ordinate the Human Resource Services and will be responsible to the Deputy Director/ Finance & Administration for the efficient operation and management of the Human Resource function.
• Initiate processes for senior level decision making on matters relating to Human Resources.
• Initiate, formulate, develop and implement appropriate Human Resource Policies and, Procedures that result in improved Human Resource standards.
• Developing and managing organizational performance systems.
• Co-ordinate organizational staff training and development programs.
• Development of strategies for management of organizational culture and change.
• Initiate reviews for efficient compensation of all staff benefits and implementation of reward systems.
• Developing and controlling organizational Personnel Emoluments (PE) budget.
• Co-ordinates employee grievances and labour relations.
• Co-ordinate enforcement of organizational discipline and compliance to the rules and regulations of the Board.
• Co-ordinate optimal staffing levels to ensure efficient and uninterrupted service delivery.
• Develop and maintain efficient registry to facilitate effective operations and service delivery.
• Supervision and appraisal of staff
• Perform duties that may be assigned from time to time by Management.

Requirements

• Master’s Degree in Human Resource Management or its equivalent from a recognized University/Institution.
• Five (5) years continuous work experience post-graduation, three (3) of which must be in Senior Management in a similar or large institution.
• Demonstrated outstanding leadership, professional competence and administrative ability in the overall management of a Human Resource Function.
• Familiar with Government of Kenya’s Operational Procedures
• Shown merit and ability as reflected in work performance and results
• Proven knowledge of Information Technology
• Valid Human Resource Practicing License from Institute of Human Resource as per the Human Resource Management Professionals Act, 2012.
• Other relevant skills and experience will be an added advantage
• Valid Certificate of Good Conduct

Additional Skills

• Good Communication skills
• Good public and customer relations skills
• Good report writing skills
• Good management Skills
• Integrity

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GRADE 3

Responsibilities

• The Assistant Director (Technical Services) will assist in the co-ordination of Library services and will be responsible to the Deputy Director Technical Services.
• Assist in the management and general planning, coordination of activities in all the Library Divisions
• Co-ordinate the educational and information needs of the communities served;
• Co-ordinate collection development; stock management; advisory services
• Surveying, identifying and maintain a database of possible areas for establishment of libraries.
• Liaising with County Governments and other Stakeholders to mobilize local resources for library development.
• Networking and partnerships; seeking support from other funding agencies (e.g. NGOs, private sector, community) for library development.
• Co-ordinate advisory services, research, budgeting, projects and participation in development related forums.
• Supervision and appraisal of staff
• Perform duties that may be assigned from time to time by Management.

Requirements

• Master’s Degree in Library Studies or information Science
• Five (5) years continuous work experience post-graduation, three (3) of which must be in Senior Management in a large Library set up.
• Demonstrated outstanding leadership, professional competence and administrative ability in the overall management of a library Function.
• Shown merit and ability as reflected in work performance and results
• Familiar with Government of Kenya’s Operational Procedures
• Proven knowledge of Information Technology
• Valid member of Kenya Library Association (KLA) in good standing
• Other related skills and experience will be an advantage.
• Valid Certificate of Good Conduct

Additional Skills

• Good Communication skills
• Good public and customer relations skills
• Good report writing skills
• Good management Skills
• Integrity

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RESPONSIBLE FOR PUBLIC LIBRARY

DIVISION - GRADE 2

Responsibilities

• Deputizes the Director
• Plans and manages operations in technical services
• Coordinates research and performance activities of the public libraries
• Mentoring, coaching and motivating staff
• Provides leadership in implementation of Boards resolutions
• Manages and budgets for library stock in terms of books, software, furniture and equipment
• Liaises with international and National organizations on professional matters
• Develops polices to govern library operations
• Ensures standards are maintained in the library services
• Ensures that optimum levels of staffing are maintained in libraries
• Assists the Director to implement the strategic plan
• Appraises and evaluates staff performance
• Coordinates, plans the development of library services
• In charge of security of information resources
• Responsible for the maintenance of professional standards in the management of information materials.
• Perform duties that may be assigned from time to time by Management.

Requirements

• Master’s Degree in Library studies/Information Science or its equivalent;
• PHD will be an added advantage
• Served continuously for a minimum period of 5 years’ post-graduation in Senior management in a large Library set up.
• Demonstrated outstanding leadership, professional competence and administrative ability in the overall management of a library Function.
• Member of Kenya Library Association (KLA) in good standing
• Shown merit and competence in work performance and results.
• Familiar with Government of Kenya’s Operational Procedures
• Proven knowledge of Information Technology
• Valid Certificate of Good Conduct
• Other related skills and experience will be an advantage.

Additional Skills

• Good Communication skills
• Good public and customer relations skills
• Good report writing skills
• Good management Skills
• Integrity

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Division - GRADE 3

Duties and Responsibilities

• Provide guidance to the Board on their duties and responsibilities and on matters of governance.
• Assist the Board in carrying out the following:
  
  • Board induction and training
  • Updating the Board and Committee charters
  • Preparation of Board work plans
  • Board evaluation
  • Governance audit
• Ensure the timely preparation and circulation of Board and Committee papers
• Ensure timely circulation of Board and Committee minutes
• Be the custodian of the seal of the organization and account to the Board for its use
• Maintain and update the register of conflicts of interest and ensure management of legal risks
• Ensure that Board members are aware of all relevant laws affecting the organization
• Liaising with external Lawyers on court cases and offering guidance notes and evidence to support court proceedings
• Review the legal instruments to comply with the Constitution of Kenya, 2010
• Facilitate effective communication between the organization and the shareholders
• Ensure that annual returns are promptly filed with the relevant authorities
• Perform duties that may be assigned from time to time by Management.

Job Requirement

• Be an advocate of the High Court in good standing
• Bachelor of Law from a recognized Institution
• Postgraduate Diploma in Law from Kenya School of Law
• Certified Public Secretary of Kenya (CPS (K) in good standing.
• Member of LSK in good standing
• Proven ICT Knowledge
• Ability to work with others
• At least five (5) years continuous post qualification work experience
• Shown merit and competence in work performance and results.
• Familiar with Government of Kenya’s Operational Procedures
• Other added skills and experience will be an added advantage
• Valid Certificate of good conduct.

Additional Skills

• Good Communication skills
• Good public and customer relations skills
• Good report writing skills
• Good management Skills
• Integrity

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Division: Grade 7

Key duties and Responsibilities

• Evaluating effectiveness of internal controls.
• Recommending improvement in the internal control process
• Ensuring adherence to the international auditing standards
• Preparation of audit plan and reports
• Reviewing budgetary controls on the issuance of authority to incur expenditure and commitments
• Reviewing internal control systems on financial and other operations of the knls;
• Ensuring economic, efficient and effective use of the financial and operating systems including computer systems; assets;
• Maintaining professional audit standards.

Requirements

• Bachelor of Commerce/Business Administration Degree (Accounting/Finance Option)
• CPA (K) in good standing
• Served in the grade of internal Auditor II or in a comparable and relevant position for a minimum period of three (3) years post- graduation in a similar or large institution.
• Demonstrated professional competence and capability in conducting and supervising both financial and management audits.
• Shown merit and ability as reflected in work performance and results
• Understanding of Government of Kenya’s Operational Procedures
• Proven ICT knowledge
• Valid Certificate of good conduct

Additional Skills

• Good Communication skills
• Good public and customer relations skills
• Good report writing skills
• Good management Skills
• Integrity