Latest Recruitment at Kenya Medical Research - KEMRI

Key Responsibilities:

• Ensure compliance with KEMRI policies, NACOSTI, SERU/IRB approvals, KPPB, and international research ethics standards.
• Oversee contracts, sub-awards, MTAs, DTAs, and data protection compliance across projects.
• Support audits (internal/external), risk management, and governance frameworks to ensure accountability and transparency.
• Lead preparation, monitoring, and reporting of project budgets in coordination with finance teams.
• Oversee financial tracking, expenditure reviews, donor reporting, and cost recovery in line with funder requirements (e.g., USG, Gates Foundation, CDC, UNC, Emory).
• Administer the grants cycle including pre-award assessments, sub-award monitoring, financial reporting, and closeout.
• Ensure procurement processes, workshop logistics, and field activity resources are cost-effective and compliant with regulations.
• Monitor use, maintenance, and accountability of project assets and resources.
• Lead and coordinate administrative functions including office management, procurement, logistics, and compliance.
• Oversee infrastructure readiness and cross-study resource allocation (staff, vehicles, equipment) at multiple sites (Siaya, Kisumu).
• Supervise administrative staff, set performance goals, conduct evaluations, and ensure accountability.
• Develop and implement policies, systems, and SOPs to improve efficiency and operational excellence.
• Oversee staff recruitment, contracts, payroll, and performance management in line with project needs.
• Ensure mandatory training (GCP, biosafety, ethics) for research staff.
• Provide mentorship, training, and career development opportunities for junior researchers and administrative staff.
• Promote staff motivation, retention, succession planning, and team collaboration.
• Liaise with MoH, County Health Departments, and regulatory bodies to align research with national priorities.
• Strengthen collaborations with international partners and donors (CDC, Gates, Task Force, UNC, Emory, GWU).
• Support community engagement frameworks including Community Advisory Boards (CABs) and sensitization forums.
• Act as a central communication link across departments, partners, and external stakeholders.
• Represent the PI/Project Director in high-level stakeholder and donor forums.
• Establish systems to track project performance, milestones, and deliverables.
• Ensure compliance with data security, integrity, and sharing requirements.
• Support development of research databases, repositories, and publication processes.
• Document and disseminate lessons learned to strengthen ongoing and future research.

Vacancy Requirements:

• Bachelor’s degree in Business Administration, Project Management, Public Health, Human Resource Management, or related field    Mandatory
• A Master degree will be an added advantage    Added Advantage
• Strong knowledge of research governance, compliance, and donor regulations    Mandatory
• Proven experience in research management, grants administration, and compliance with international funders    
• MandatoryAt least 7 years’ relevant experience, with 3 years in senior management within research or donor-funded programs    Mandatory 
• Demonstrated ability to manage multi-site clinical trials, surveillance studies, or large-scale research programs    Mandatory
• Excellent leadership, negotiation, communication, and report-writing skills    Mandatory
• Proficiency in MS Office, grants management systems, and research databases    Mandatory
• High integrity, professionalism, and accountability    Mandatory
• Strong leadership, problem-solving, and decision-making skills    Mandatory
• Ability to manage multiple projects under pressure and meet tight deadlines    Mandatory
• Effective stakeholder engagement and diplomacy skills    Mandatory
• Strategic thinker with adaptability to dynamic research environments    Mandatory
• Team player with proven ability to mentor and foster collaboration    Mandatory
• Commitment to advancing KEMRI’s mission and contributing to global health impact    Mandatory

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Key Responsibilities:

• Installing, inspecting and testing installations in the institute
• Preparing repair and maintenance schedules in the relevant sections for institute infrastructure, installations and equipment
• Maintaining, repair, servicing and operating, vehicles, equipment, plumbing and drainage systems in the institute
• Operation, repair and maintenance of institute utilities
• Participating in design and preparation of specifications for simple structures and installations
• Taking and updating inventory of institute assets
• Servicing and calibrating institute equipment

Vacancy Requirements:

• Bachelor’s degree in Business Administration, Project Management, Public Health, Human Resource Management, or related field    Mandatory
• At least four (4) years relevant work experience;    Mandatory
• Diploma in any of the following fields: Biomedical, Electrical/Electronics, Mechanical, or other relevant field from a recognized Institution    Mandatory
• Basic Calibration course by the relevant standards body    Mandatory
• Proficiency in computer application    Mandatory
• Demonstrated work performance and results    Mandatory
• Repair and maintenance/ servicing of bio-equipment    Mandatory
• Communication and reporting skills    Mandatory
• Interpersonal skills    Mandatory
• Teamwork skills    Mandatory
• Integrity    Mandatory

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Key Responsibilities:

• Greet and assist participants, visitors, and staff in a friendly and professional manner
• Manage front desk operations, including answering phones, scheduling participant appointments, attending to visitors, and handling inquiries
• Register study participants and update existing participants records accurately
• Coordinate with clinical and research teams to ensure smooth clinic operations
• Provide information about clinic services, including FP/PrEP services, and direct participants to appropriate resources
• Maintain confidentiality of participant information in compliance with Research Ethics and Site’s policies

Vacancy Requirements:

• Diploma in Front Office or equivalent (required)    Mandatory
• Additional certification in office administration or related field (preferred)    Mandatory
• Minimum of 1–2 years of experience in a receptionist or administrative role, preferably in a healthcare or research setting    Mandatory
• Experience working with electronic medical records (EMR) or scheduling systems is a plus    Mandatory
• Excellent communication and interpersonal skills    Mandatory
• Strong organizational and multitasking abilities    Mandatory
• Computer literate    Mandatory
• Ability to maintain confidentiality and handle sensitive information    Mandatory
• Basic knowledge of HIV prevention, including oral PrEP, is an advantage    Mandatory
• Friendly, empathetic, and patient-centered approach    Mandatory
• Ability to work in a fast-paced, research-focused environment    Mandatory

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Key Responsibilities:

• Clean and sanitize clinic rooms, offices, restrooms, and common areas daily
• Dispose of waste and ensure proper segregation of recyclable and non-recyclable materials
• Maintain cleaning equipment and supplies, and report any shortages or malfunctions
• Ensure compliance with infection control and hygiene standards
• Deliver documents, packages, and supplies to designated locations within and outside the clinic
• Run errands as assigned by management to support daily operations
• Assist with setting up rooms for meetings, training sessions, or events
• Perform minor maintenance tasks, such as replacing light bulbs or reporting repair needs
• Support clinic staff with other tasks as needed

Vacancy Requirements:

• Minimum of secondary education    Mandatory
• Tertiary college certificate holder is highly desirable    Mandatory
• Previous experience in cleaning, administrative assistants’ roles, or messenger roles is preferred    Mandatory
• Experience working in a healthcare or research setting is a plus    Mandatory
• Strong attention to detail and cleanliness    Desirable
• Ability to follow instructions and work independently    Desirable
• Good time-management and organizational skills    Desirable
• Basic communication skills in English is required    Desirable
• Reliable, punctual, and hardworking    Desirable
• Willingness to learn and adapt to clinic protocols    Desirable
• Physical ability to perform cleaning tasks and lift/move light to moderate loads    Desirable
• Willingness to undergo training on clinic hygiene and safety protocols    Desirable
• Flexibility to work occasional evenings or weekends, if required    Desirable
• Good Clinical Practice (GCP) and Human Subject Protection (HSP) certification    Desirable