Openings at Classic Mouldings Limited

Position Overview:

Classic Mouldings Limited, a premier manufacturer of architectural mouldings, is seeking a detail-oriented and proactive individual to join our team as an Administrative and Human Resources Coordinator. This role will encompass a wide range of responsibilities, including administrative duties and human resources functions, to support the smooth operation of our organization.

Administrative Duties:

• Plan, coordinate, streamline, and review administrative procedures and systems.
• Facilitate the smooth flow of information within the company and across departments.
• Ensure compliance with County, Federal, and Industry Standards.
• Manage the renewal process for Directors’ Alien Cards and Driving Licenses.
• Oversee facilities services, maintenance activities, and contractors.
• Coordinate logistics for consignment clearance and document preparation.
• Organize and supervise office cleaning schedules and events.
• Manage vehicle use, service, and travel arrangements.
• Ensure regulatory adherence for company vehicles.
• Maintain a supply of stationery and kitchen supplies.
• Manage safety and security protocols.
• Ensure meticulous attention to detail in office cleaning and housekeeping.

Human Resources Duties:

• Support the recruitment process by posting job openings, screening resumes, and scheduling interviews to attract top talent.
• Conduct initial interviews and coordinate candidate assessments to ensure alignment with company values and requirements.
• Facilitate new hire onboarding and orientation programs, providing a seamless transition for new employees.
• Maintain accurate employee records and ensure compliance with HR policies and procedures to uphold regulatory standards.
• Administer employee benefits programs and respond to employee inquiries promptly and professionally.
• Assist with performance management processes, including employee evaluations and disciplinary actions, promoting a positive work environment.
• Support HR-related training initiatives and employee development programs to enhance skills and knowledge.
• Assist with payroll processing and timekeeping activities to ensure timely and accurate compensation.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Previous experience of not less than 4 years in administrative support and/or human resources roles preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to maintain confidentiality.
• Knowledge of employment laws and regulations is advantageous.
• Ability to work both independently and collaboratively in a team-oriented environment.

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KEY RESPONSIBILITIES

• Inspect and survey sites, work to a brief that details the space used for research, and draw up rough plans.
• Develop detailed designs, selecting materials, furnishings, fixtures and fittings, lighting, and color schemes.
• Supervise construction projects more importantly on paint application and ensure that these comply with the prescribed design and quality standards.
• Maintain awareness of the different ongoing contracts/projects, attend client meetings, and provide regular updates.
• Assist the sales team with the identification of leads through sales acquisition channels.

KNOWLEDGE/SKILLS/EXPERIENCE

• Bachelor’s degree in interior design, design, architecture, or a related field
• At least 4 years of professional experience as a color consultant or in a related field
• Proven experience as an Interior Designer, with a portfolio of completed projects
• Strong understanding of color theory and the ability to apply that knowledge in practical ways
• Excellent interpersonal and communication skills, with the ability to connect with clients and understand their needs and preferences
• Ability to work well under pressure and meet deadlines
• Attention to detail and ability to visualize design concepts.
• Proficiency in design software such as AutoCAD, SketchUp, and InDesign

INDICATORS OF GOOD PERFORMANCE OF THE JOB

• Designed spaces are practical for their purpose as well as visually pleasing
• Business development
• Client expectations are met
• Costs are kept within budgets
• Client and project deadlines are met

COMPETENCIES

• Excellent eye for detail and color.
• Demonstrable follow-up skills.
• Managerial experience.
• An imaginative and creative thinker.
• An innovative problem solver.
• Self-driven, excellent communicator with strong organizational skills.
• Demonstrable ability to handle multiple tasks and work with minimum supervision.
• Relationship building and maintenance skills.
• Records maintenance and reporting skills.
• Work planning skills and ability to work with minimal supervision.
• High levels of integrity.
• Demonstrable ability to work within set deadlines.
• Willingness and ability to take and give instructions.
• Demonstrable ability to work in a team.