Vacancies at Handicap International (HI)

YOUR MISSION:

Reporting to the country director and in collaboration with HQ services, you as Logistics Manager, ensure the efficient management of logistics resources for the region under your responsibility.

You are the point person for the country director and as such informs him of any problems that fall within your remit and suggests solutions. You are a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development You will provide technical assistance and guidance to the local partner in Sudan while being based in Nairobi with regular travel to Sudan upon VISA approvals.

The engagement of the Logistics Manager will focus on:

• Establishing strong Logistics processes in lines with HI policies and procedures and sectorial best practices, ensuring process allow rapid scale up while maintaining required compliance
• Ensuring proactive and efficient direct implementation of projects scheduled in 2025 and provide constant reactive support to the team deployed on the field.
• Providing technical support to the local partner(s) for complex procurement, and adjustment of logistics approaches to changing security context.

Your responsibilities will include :

• Management
• Defines the Logistics section of the StratOp and directs its action plan
• Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:
• Operational implementation of logistics
• Facilitates the Logistics profession’s development and contributes towards the development of the logistics profession across the organisation
• Emergency Preparedness and Response Responsibilities
• Diagnostic phase – Contextual analysis:
• Design phase – Resources planning:
• Launch phase – Procurement planning

YOUR PROFILE:

• You hold a degree in logistics or supply chain, with training in logistics management and development of humanitarian projects/operations, or equivalent.
• You have proven experience in at least 5 years of the following sectors: procurement / supplies, management / rehabilitation of premises, fleet management, and/or information and communication systems, and at least 4 years’ experience in a coordination position.
• With a high capacity for analysis and synthesis, you have proven training and local capacity building experience.
• You are able to project quickly in an emergency context, manage your stress, and work under pressure.
• You are able to handle conflicts, you have strong interpersonal and intercultural skills, with good communication and negotiation skills in English.

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RESPONSIBILITY 1: capacity building, team management, COORDINATION

• Improve skills of officers and managers in complying and implementation of HI polices, rules and regulations
• Support and train program and support teams in the following areas: budget management, financial accountability, HR procedures, administrative management, and logistical procedures.
• Increase autonomy of HR/Finance/Logistic managers in team management, decision making, and problem solving.
• Improve coordination and communication between the head office and sites, and between support services and program teams
• Contribute to the development of the Country Programme Strategy to help in identifying and achieving the program’s objectives
• Represent the organization in specific meetings, functions, and events as delegated by the Country Director
• Support actively local partners and the opening of new bases

RESPONSIBILITY 2: FINANCE

• Supervise, control, and verify all financial aspects pertaining to the country program.
• Ensure timely and accurate budget preparation and follow-up, budget forecast, donor reporting, audit, partner budget follow-ups, fixed assets based on HI accounting procedures
• Support development of budgets for project proposals together with the coordination team.
• Supervision of financial reporting to the headquarters and various donors in collaboration with headquarter financial controller.
• Supervision of the accounting, financial transactions and overseeing of the operation of bank accounts together with Finance Manager.
• Ensure that all staff is well informed about finance deadlines, processes, and compliance.
• Supervision of donors and government audits.

RESPONSIBILITY 3: LOGISTICS

• Supervise, control and verify all logistical practices as per HI/donors rules and regulations and local legislation– supply chain (procurement planning, purchases, contracts, transport, freight, etc.), fleet management, equipment and stock management, partners respect of procedures, etc.
• Ensure that Logistics processes are known and respected by all staff.
• Supervise and monitor logistics activity reports (monthly and annually report), all databases and programs, and annual inventories
• Ensure the establishment and implementation of supply plans. and ensure it corresponds with annual budget and projects plans.
• Supervise the management of the mission equipment (maintenance, documentation, placement, inventory, etc), stocks, vehicles, generators, premises (office, guest houses), domestic and international transport, etc.
• Coordinate the purchase process between logistic team, administrative team, and project team.
• Supervise an Internal Control system of procurement files
• Supervise the compliance of contracts with service requirements
• Ensure that logistics procedures are regularly updated, if required
• Develop a logistics strategy at program level

RESPONSIBILITY 4: HUMAN RESOURCE and administration

• Supervise, control, and verify all HR and administration practices as per HI rules and regulations and local legislation – recruitment, employee follow up, salaries, taxes and training.
• Supervise and follow up on the implementation of the main HR regulation documents: terms and conditions of employment for national/expatriate staff, internal regulation, travel policy etc
• Ensure that the HR action plan is followed by the HR department
• In collaboration with the Deputy Country Director and HR Manager, ensure legal aspects / legal contracts for employees.
• Supervise the monitoring for the administrative part related to expatriates (visa process, work permit, etc).
• Ensure that national and HI legal aspects are respected within the Programme
• Review and validation of MoUs, office and service contracts before it is being signed by Country Director

YOUR PROFILE:

• You hold a Bachelor or Master degree in Human Resources management, Finance management, Economics, Logistics or Management
• You have 3 years of NGO experience in Finance/HR and Logistics management, within a complex / large scale country programme and in emergency response / humanitarian environments
• With a high capacity for analysis and synthesis, you have proven training and local capacity building experience.
• You are able to project quickly in an emergency context, manage your stress, and work under pressure.
• You are able to handle conflicts, you have strong interpersonal and intercultural skills, with good communication and negotiation skills in English (Arabic is a plus).