Programme Assistant at Forum for African Women Educationalists (FAWE) Kenya

Key Roles and Responsibilities:

 Provide Support to Programmes Implementation.

• Support coordination of the programme staff for implementation as per Strategic Plan and Annual Work Programmes, may include support in leading/managing small/light grants projects
• Support coordination and compiling reports from programmes team (monthly status report and annual reports) and National chapter semiannual and annual reports.
• Assist to coordinate the application process for available scholarship opportunities in relation to FAWE programmes including commonwealth scholarship, African Girls Education Fund (AGEF).
• Maintain an efficient filing and document retrieval system for project documents and any other relevant document. Includes assisting the DED in preparing, compiling and disseminating program materials and documents and coordinating meetings.
• Coordinate and participate in programme meetings. Includes support to develop meetings calendars, send reminders, take minutes/notes, follow up on action points.
• Managing events calendar for the programmes team.
• Provide technical support to assigned FAWE National Chapters. Includes check-in calls with the chapters to establish areas of support, sharing FAWE Africa technical documents and organization documents for adoption and replication, ensuring the chapters submit quarterly reports.

Resource Mobilisation

• Support in proposal development for FAWE’s program funding at the Regional Secretariat and National Chapter level includes supporting research on identifying potential funders and
• Coordinating meetings by DED/ED for resource mobilisation meetings/Negotiations including follow ups.

Knowledge Management

• Support coordination of monitoring and evaluation of projects/field visits and reminders on action points.

Administrative Support

• Manage the Memorandum of grants (MOGs) database. This includes assigning numbers to MOGs, updating the MOG database, reviewing memos and supporting the DED to track payments.
• Manage the FAWE Alumni Database and assist in coordinating the Alumni activities across FAWE Network. Includes developing an alumni activities calendar for coordination among FAWE Chapters.
• Manage DED’s agenda and facilitate DED’s appointments, meetings including travel and logistical arrangements.
• Support relevant correspondences to the DED including relevant emails and follow-up calls
• Support induction to the programmes team for new programme team members. Includes support programme team members to use programmatic templates e.g., reporting templates, workplans
• Any other tasks assigned by the DED in relation to smooth management and coordination of FAWE’s programme work.

Qualifications and Experience

• A Bachelor’s degree in Education, Gender Studies, Development Studies, or a related field.
• At least 2 years of experience providing programmatic or operational support within an NGO or development agency environment.
• Good understanding of education and gender-related issues, emerging challenges and trends in Africa and globally, as well as experience or knowledge in policy advocacy, community engagement and resource mobilization.