Operations Officer at SNV Netherlands Development Organisation

Position Summary

Reporting to the finance officer, the operations officer will offer various support to all project teams. The operations officer will be responsible for travel and logistics including management of cars and drivers. The operations officer will also manage procurement, and the smooth running of the country office, which includes security services. The operations officer supervises all operations staff in Nairobi plus support officers in field offices. The work location is Nairobi with incidental travel to field offices. 

Responsibilities

• Procurement:
  • Conduct all procurement of goods and services in line with SNV and donor policies and procedures;
  • Ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
  • Draft and issue all consultancy contracts; purchase orders, MoUs, sub agreements and sub contracts; maintain accurate and complete procurement files;
• Office management:
  • Stock management of office stationery, supplies, office equipment and furniture;
  • Regular office and equipment maintenance and repair to ensure safe working environment;
  • Coordination of Logistics and Travel and IT requirements;
  • Maintenance of clean and professional office environment;
  • IT services provision that meets staff needs and requirements;
  • Maintenance and renewal of annual service contracts, rental agreements and insurances;
  • Review office performance and identify bottlenecks in systems and operations, report to management and advise on resolution;
  • Ensure security standards are in place on all SNV premises;
• Logistics:
  • Put systems in place to ensure the coordination of all staff field travel and effective and efficient vehicle use;
  • Ensure records, including maintenance, repairs and mileage overviews, are kept for all the cars and that vehicle log books are maintained;
  • Ensure that logistics staff track renewal of insurance and licenses for SNV-owned vehicles and instigate the procedure for getting documents renewed in a timely manner;
  • Ensure that logistics staff monitor and track annual and regular car maintenance. Ensuring that all SNV-owned vehicles are submitted for annual service on time with senior management being informed of any required repairs and maintenance;
• Ensure maintenance of relationships with government and NGO’s and ensure SNV is operating in accordance with national requirements and in line with other similar organizations;
• Ensure government related documents like permits and licenses are obtained timely. 

Candidate profile

• Bachelor degree in business management or related field;
• At least 5 years relevant working experience with an international organisation;
• At least 3 years relevant working experience in projects;
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds;
• Excellent communication and organization skills;
• Experience with SAP will be an advantage. 

Contract duration

1 year with possibility of extension. 

Expected start date

January 2017.