Front Office Executive at Usernameâ„¢

Principle Duties and Responsibilities

• Promote Username corporate brand by ensuring the office constantly adorns the corporate image.
• Procure office equipment and supplies and maintain a sufficient stock of office stationery and supplies.
• Ensure all visitors are assisted promptly and professionally
• Responding to customer queries
• Managing correspondence and dispatch both internal and externally
• Liaising with various service providers
• Sets up and arranges meetings, facilities and travel arrangements as required
• Maintaining files, materials, information, schedules and legal documents
• Maintains office hygiene
• Support staff on admin and operational issues
• Contributes to team effort by accomplishing related results as needed
• To ensure that the presentation of the office and the reception area is clean and immaculate at all times.
• Oversee all services provided on a regular basis and ensure that all office running related bills are paid on time.
• Assist the Human resources and management with internal event planning.
• Control human traffic at the front office by efficiently linking visitors to their hosts
• Managing office petty cash
• Responding to calls for all assigned telephones
• Resolve administrative problems and inquiries
• Filing and documentation of all office related payment vouchers, receipts, invoices. 

Key Performance Indicators 

• Maintain a high sense of Integrity and professionalism
• Ability to multitask 
• Create strong customer relations
• To ensure the efficiency of day-to-day operations, document control and compliance
• Demonstrate competency in all operational aspects of reception including meeting scheduling, distributing mail, filing, and answering the phone, etc.

Requirements for the Front Office Executive Job

• 2 to 3 Years’ experience in office administration, front office or receptionist roles.
• A Bachelor’s degree in any related field is required
• Demonstrated ability to manage multiple tasks and competing deadlines
• Experienced providing executive assistance and support to management and staff.
• Strong communication and interpersonal skills
• Goodattention to detail, organized, efficient and decisive.
• High degree of accuracy.
• Abilityto work independently and as part of a team.
• Ability to maintain a pleasant personality and calm down irate clients.
• Any other duties as reasonably requested by Management.