Admin and Compliance Officer at Busara Center

The Admin and Compliance Officer ensures that every piece of documentation submitted in support of any financial transaction at Busara is fully compliant with Busara’s internal policies, the policies of specific partners, and any relevant regulations before the transaction is approved. No contract or receipt is processed without intense scrutiny by the Officer. The Officer also conducts random internal audits and meticulously maintains paper and electronic records of all Busara’s key documents.

The Officer is the primary person responsible for ensuring that all documentation that substantiates any transaction is complete and in order, ensuring that no illegitimate documents pass through his/her desk without being sent back for rectification. The ideal Officer has an extremely keen eye for detail and is comfortable pointing out errors or gaps in reporting to anyone within the organization, including senior management.

CORE RESPONSIBILITIES

• Maintain strict compliance to organizational policies, procedures, and internal controls, with an emphasis on finance and accounting
• Prior to budgetary approval or payment, review every receipt or contract submitted by any member of staff for compliance with Busara’s policies
• Reject any non-compliant requests and clearly communicate to staff in order to allow them to rectify the problem and provide additional documentation if possible
• Maintain extremely organized files of all the organization’s key documents, including supplier contracts, legal registrations, insurance policies, and business licences for all Busara offices, making them accessible to senior management at all times
• Prepare, update, monitor and report on a regional organizational tracker for regular reporting requirements and renewals.
• Whenever projects have additional funder requirements, ensure all project funds are compliant with both Busara’s and the funder’s policies
• Develop, document, and communicate standards and procedures to ensure the effectiveness and efficiency of the Compliance function at Busara
• As requested, prepare due diligence or organizational questionnaires for specific funders or partners who require additional information about Busara
• In partnership with senior management, conduct periodic internal audits of project or organizational funds, ensuring that they are not diverted from their approved purpose
• Prepare monthly, quarterly, and yearly compliance reports for senior management

CORE REQUIREMENTS

• Degree in Business Administration, Accounting, or a related field
• Prior experience in a nonprofit or NGO setting preferred
• Meticulous attention to detail
• Desire to meticulously maintain electronic and paper files
• Good written and verbal communication
• Ability to effectively manage workflow
• Financial modeling experience
• Ability to effectively communicate and project financial policies to other staff
• Ability to aggressively anticipate workload and issues, in order to prioritize team workflow and deliverables
• Positive working attitude, with a focus on results
• Self motivated, with a desire for continual learning

BENEFITS

• Competitive salary and health insurance
• Dynamic work environment with opportunity for growth