TAN is recruiting a dynamic, collaborative professional keen to join a dedicated and ambitious team.
This position will be based in Nairobi.
Key Duties and Responsibilities:
Financial Administration:
- Assist TAN project staff in preparing all necessary documentation related to program activities, including contracts, purchase orders and travel letters
- Assist TAN project staff in the updating of the Contract Database, maintaining relevant entries, and running reports/analyses as needed.
- Assist TAN program staff with the management and tracking of contract budgets, milestones, deliverables and reports
- Assist in administering the consultancy assignments including preparation of contracts, contract amendments, checking invoices, timely submission of reports and other follow-up action.
Project Management Administration:
- In consultation with TAN project staff, liaise with consultants on the submission of technical and financial reports.
- Support regular review of internal TAN processes, information management and support systems; suggest changes/improvement and update guidance document as necessary;
- Prepare and update as needed guidance notes to support standardizing and storing TAN documentation.
General Administration
- Coordinate and arrange travel itineraries, flights, accommodation, airport transport, visas, travel authorizations, and other necessary documentation for project staff, consultants as well as project specific workshop participants and visitors.
- Assist with the organization and logistics of conference calls, meetings and workshops and record draft minutes as needed.
- Complete expense claims reports for project staff.
- Provide general office administrative services to program staff, such as faxing, scanning, printing, photocopying and filing.
Any other related duties, as requested.
Supervisory Responsibilities:
This position does not have supervisory responsibility.
Education / Professional Designations / Experience:
Education
- Bachelor’s degree in Business Administration or other related field from a recognized university or an acceptable combination of education and experience.
Experience:
- 5 years’ experience working in an office environment in a similar position.
- 3 years’ experience working in a program-support capacity.
- Experience working with databases is an asset.
Language Skills: Fluency in English and French is mandatory.
Travel Requirements: No travel requirements for this position.
Other Specific Skill Requirements:
- Ability to plan and organize work to meet deadlines
- Ability to accommodate to new situations within the organization and project (flexibility)
- Ability to work under pressure
- Excellent interpersonal skills
- Excellent communication skills, both orally and in writing
- Attention to details
- Judgment
- Initiative
- Integrity
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