Office Assistant I at UNESCO - United Nations Educational, Scientific and Cultural Organization

Grade

KNC 2/B2

Remuneration

• Gross monthly package Ksh. 23,900 – 33,000 Pm
• Leave Allowance – Ksh. 4,000
• Medical Allowance – As per scheme rules
• Group Life & Accident Cover– As per scheme rules

Pension Contribution rate (basic salary)

• Employee - 7.5%
• Employer - 12.5%

Responsibilities

This Officer will be deployed to the Kitchen duties and will also be responsible to perform other duties including;

• Sort and record items to be delivered according to the delivery schedules.
• Deliver messages or materials to destinations
• Record information, such as items received and delivered.
• Facilitate simple Office duties like helping in filing, photocopying, moving equipment’s and binding of documents.
• Assist in preparing food, snacks and beverages items for the Office or meetings.
• Manage access control functions by verifying employee identification, issuing visitor passes, and observing and reporting any unusual or suspicious persons or activities.
• Operate Office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Update minor paperwork and ensure security of Office records, documents and equipment’s.
• Any other tasks as may be assigned by the Secretary General/CEO

Job specifications

• Academic & Professional Qualifications
• A minimum of an O-level certificate, mean grade D+ or recognized equivalent certification
• Certificate in customer care or hospitality of not less than one month
• Proficient in computer applications
• Must below 35 years’

Experience

• Possess a minimum of two (2) years of hands on experience in the relevant field or profession or serving at a comparable level
• Demonstrated competence of Office service operations for a similar organization
• Possess industry knowledge and experience of customer care processes and procedures

Personal qualities

• Ability to multi task; Good interpersonal and communication skills;
• Team player, resourceful, flexible, have integrity and commitment to production results, self-motivated, dependable, organized, professional and must satisfy the requirements of chapter six of the Constitution of Kenya on leadership and integrity.