Personal Assistant at Rama Homes Limited

We are looking to fill the position of a Personal Assistant who is highly motivated and self-driven individual to fill the position. The Personal Assistant will offer personalized secretarial and administrative functions in a well-organized and timely manner. The PA will work on a one-to-one basis on a broad range of tasks.

Job Description

• Understands and communicates the company’s mission and objectives.
• Devising/maintaining office systems, including data management and filing
• screening phone calls, enquiries and requests, and handling them when appropriate
• checking and advising on admin items such as insurance, bank matters and other admin
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff
• Liaising with accounts department for the efficient report of figures
• Dealing with statutory bodies and reporting on such Key Skills:
• Possess strong interpersonal skills to effectively communicate with staff, coworkers, and general public
• Proficiency in Microsoft Word, Excel, Outlook and other computer packages.
• Possess self-motivational skills in order to achieve goals without close supervision
• Strong organizational skills with good time management and planning skills
• Must be able to handle multiple duties in a fast-paced environment
• Manages with integrity, honesty and knowledge that promotes the culture, values and mission of the organization.

Qualifications

• Bachelor’s Degree in Business administration, /PR/Communication or related field
•  Minimum of 2 years’ experience in the same capacity in a busy organization.
•  Proven work experience as a personal assistance/ administrator.
•  A good command of English language
• A discrete and confidential person
• A person who is able to multi task.

Salary: Negotiable