Office Manager at Lafayette Resources

Purpose of the Role

The Officer Manager is responsible for the overall management of the office operations including staff, procurement, finances, inbound logistics, inventory, outbound logistics and initiatives that will support the continued growth and expansion of the business.

Responsibilities

• Stock and inbound orders
  • Manage stock, inventory levels and forecasts
  • Placing the orders with suppliers to ensure stock levels are maintained and forecasts are met. Ensure the container is filled and fully utilized.
  • Manage the import process and ensuring all due process is followed
• Outbound Order Management
• Managing Import and Clearance Process
• Managing Subcontractors
• Manage debtors – Full function from invoicing to credit control
• Manage creditors – Full function from processing of invoices to reconciling the accounts for payments.
• Cash book – Processing & reconciling both local and foreign bank accounts.
• Receive all customer orders and manage the full delivery process
• Ensuring KRA Pins are received on all invoices raised and issued.
• Expense, cost management and intercompany accounts all accurately captured and correctly allocated
• Provide all documentation for VAT Submission.
• Deal with any accounting issues in the month it is raised.
• Prepare all provisions and accruals for the month.
• Prepare activity reports eg Sales Report
• Liaise with auditor for the annual audit. Prepare all schedules and provide all supporting documents during the audit.

Qualifications

• Bachelors degree in a Business related eg Administration or Entrepreneurship
• At least 5 years extensive experience in management
• Experience in Construction is not essential, but will be viewed as an advantage.
• Excellent interpersonal and communication skills; both verbal and written are mandatory.
• Excellent managerial and leadership skills.
• Ability to handle the teams and work under pressure.
• Excellent presentation skills.
• Ability to develop and manage third party relationships
• Demonstrated ability in managing office set ups.