Administration Assistant at CFK Africa

 Essential Job Responsibilities

• Support in filing of Administration data and reports.
• Support in facilitation of monthly staff trainings/meetings.
• Arrange for local staff travels as needed including bookings, transport etc.
• Support the inventory management of supplies.
• Support in filling and regular file managements.
• Receiving calls and directing them appropriately.
• Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to CFK Africa.
• Operation and management of the telephone switchboard in accordance with appropriate protocol Including weekly check and test of all lines.
• Management and planning of the front desk coverage.
• Receive and sort deliveries.
• Liaise with the Office Assistant and Janitors to ensure that cleaning of the office is up to date.
• Support in bookings for Conference Facilities.
• Maintenance of recording information in the system, solution of minor technical problems and reporting to telephone service provider for regular maintenance and repair.
• Ensure all office equipment kitchen and are functional. This includes office lighting, blinds, windows, kitchen appliances etc.
• Ensuring there is order in the office and maintain a good office outlook at all times.
• Ensure all incoming and outgoing correspondence are disseminated and processed effectively.

Qualifications

• Bachelor’s Degree in Operations Management, Business Administration or an equivalent field.
• A minimum of 2 years’ experience in front desk operations, administration, logistics or related area is required.

Competencies

• Knowledge Management and Learning; Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
• Development and Operational Effectiveness; Ability to perform a variety of standard tasks related to front desk service, telephone communications service and updating of staff information, Good knowledge of administrative rules and regulations and Good IT skills.
• Leadership and Self-Management; Focuses on result for the client and responds positively to feedback, consistently approaches work with energy and a positive, constructive attitude, Remains calm, in control and good humored even under pressure.