Administrative Assistant at CABI (Centre for Agriculture and Biosciences International)

THE ROLE:
The Administrative Assistant is expected to provide effective front office management and support core administrative functions.

WHAT YOU’LL DO:

• Ensure effective front office management to maintain a positive and efficient image of the organization;
• Receive all the visitors at the reception while maintaining a pleasant and professional demeanour at all times and directing them accordingly;
• Ensure that the reception area is always well secured, clean, orderly and presentable at all times;
• Support the efficient planning and organization of meetings, workshops and conferences;
• Facilitate the travel of all staff and partners;
• Working with the Health & Safety committee, maintain health and safety standards as per agreed guidelines;
• Support effective stocking & distribution of CABI Africa Centre reports, newsletters, publicity materials and relevant publications;
• Assist in planning organizational events and meetings, ensuring efficiency in logistics and availability of necessary resources;
• Assist in the preparation and dissemination of corporate and project documents e.g. invitations to project events, agendas, Programme as needed;
• Support the maintenance of the organizational calendar,schedule appointments, book and allocate meeting rooms as required;
• Support in both e-filing and physical filing;
• Ensure that all telephone lines and extensions are working and report the faulty ones to the ICT department;
• Packaging/packing of material received for dispatch;
• Sorting and distribution of mails from and other courier services;
• Ensure adherence to CABI policies and procedures.

ABOUT YOU:

• Bachelor’s degree in Business administration or any other related field.
• At least 3 years’ experience in a similar role.
• Excellent planning, organizational and time management skills
• Ability to use sound judgment in responding to issues and concerns
• Computer skills
• Excellent communicator