Anticipatory Action Officer at Save the Children

ROLE PURPOSE: 

To provide proactive and comprehensive project management, coordination, communications and overall MEAL support to the Global Anticipatory Action team.

KEY AREAS OF ACCOUNTABILITY

Monitoring, Evaluation, Evidence and Learning

• Take a proactive role in supporting monitoring of anticipatory action initiatives across regions.
• Maintain global strategy monitoring for anticipatory action and support clarity and communications with relevant stakeholders, including CAFU and Global Strategy team
• Maintain tracking of AA contributions from Humanitarian Fund and related MEAL
• Support to specific AA projects as required
• Take a lead in developing AA learning agenda across Save the Children.

Support to planning, management and implementation of Anticipatory Action workplan and strategy

• Support management and development of the Anticipatory Action global workplan, ensuring tasks and deliverables are allocated owners and that resource needs are clear
• Ensure that deliverables and milestones within the workplan are tracked and achieved and reported against
• Identify potential tools and systems in order to develop a more effective way of working for the group as needed.
• Support effective team meetings, including agenda development and pre-read compilation, take and disseminate timely notes, and track/drive progress against follow up action points.
• Support effective facilitation of meetings to ensure that problems are brought to a conclusion within the allotted time.
• Follow up on specific tasks as assigned

Communications, information and stakeholder engagement

• Develop and implement a communications plan for Anticipatory Action
• Design and curate SharePoint, OneNet and Workplace pages for the groups, ensuring relevant key documents are easily accessible
• Develop case studies and information briefs around anticipatory action to support further information dissemination (including for external use)
• Support a shared understanding of group priorities and deliverables across Save the Children including by maintaining clear channels with relevant stakeholder and governance groups.
• Arrange and attend regular Anticipatory Action stakeholder information forums/webinars, including pro-actively managing logistics.
• Carry out any other duties either in addition to or instead of those outlined above which may reasonably be required from time to time.
• Provide a significant degree of flexibility in out of hours support as and when required.

EXPERIENCE AND SKILLS

• Experience of managing project activities and following through to ensure progress within agreed timeline, preferably in an international NGO environment.
• Experience in humanitarian settings and ideally supporting
• Keen interest or experience in Anticipatory Action
• Ability to work with multiple stakeholders, using sound judgement to effectively prioritise multiple tasks in a constantly changing environment
• Strong planning/anticipation skills. Experience of planning and organising meetings and events, with a strong attention to detail.
• Ability to adopt a pro-active approach to problem solving working closely with senior colleagues as required and offering solutions as appropriate.
• Strong written and web-based communications and information management skills; ability to draft and present complex topics for a broad range of stakeholders
• Proven ability to work effectively at a senior level, gaining trust and confidence with stakeholders.
• Excellent interpersonal skills, with the ability to influence others.
• Strong written and oral communication skills, fluent in English
• Ability to draft well-written, professionally presented correspondence.
• The ability to liaise and communicate effectively with a broad range of people at all levels, across different cultures and to act with credibility, discretion, tact and diplomacy.
• Be able to provide a significant degree of flexibility in working hours and availability.
• Thorough – takes pride in delivering high quality work and gives a high level of attention to detail.
• Self- motivated and ability to work autonomously.
• Commitment to the mission, vision and values of Save the Children.

Closing Date : Sep 23, 2022