Assistant Office Administrator II at National Council for Population and Development

Basic Salary: Kshs 27,346 (Minimum) –Kshs 49,060 (Maximum)

Duties and Responsibilities

The job entails the following:

• Taking oral dictation;
• Using e-office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls;
• Booking rooms and conference facilities;
• Handling customer inquiries and complaints;
• Ensuring security of office records, equipment and documents, including classified materials;
• Ensuring security, integrity and confidentiality of data;
• Updating an up to date filing system in the office;
• Preparing responses to routine correspondence; and.
• Managing office protocol and etiquette.

Requirements for appointments

For appointment to this grade, a candidate must have: -

• Satisfactorily served as Assistant Office Administrator III, Grade NCPD 9, or an equivalent position in a comparable organization for a minimum of three years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;
• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects;
  • Shorthand III (minimum 110 w.p.m.);
  • Typewriting III (50 w.p.m.)/Certificate in Computerized Document Processing III;
  • Business English III/Communications II;
  • Commerce II;
  • Office Practice II;
  • Secretarial Duties II; and
  • Office Management III/Office Administration and Management III;
•  Proficiency in Computer application; and
•  Fulfilled the provisions of Chapter Six of the Constitution