City Services Manager at Tatu City Limited

RESPONSIBILITIES:

• Coordinate and supervise maintenance programs. Supervise, organize and review the work.
• Plan, coordinate and schedule maintenance functions.
• Analyze City maintenance needs and recommend appropriate action.
• Oversee contracted services and ensure compliance with contract specifications and obligations.
• Coordinates and prepares facility services project specifications and bid documents.
• Coordinates pre-bid and pre-project meetings. Drafts Request for Proposals (RFP) and develop the scope of work.
• Supervises and coordinates the design and permit process and work of contractors, consultants and other personnel to ensure the efficient and economical use of project funds, personnel, materials, facilities, and time.
• Review work compliance with contract documents and appropriate guidelines, laws, and regulations.
• Monitors individual project budget summaries, assuring expenditures are within the approved budget and tracking changes to the contract documents that may result in change orders.
• Makes recommendations to the Head of City Management on change orders as necessary.
• Assists with project financial reports, accounting, and grant reimbursement.
• Prepares project budgets and assists with budget development, as the Head of City Management requested.
• Monitors and ensures all requirements for financial approval and contracts are met. Prepares complete reports on time with supporting conclusions and recommendations.
• Develops and maintains data systems and records to track the process and progress of each project for proper evaluation, control and documentation to ensure compliance with the department’s requirements.
• Communicates project status to the Head of City Management and other stakeholders and provides advice on alternative courses of action to mitigate any challenges.
• Creates presentation materials; authors written and oral reports for submission to the Head of City Management and other relevant stakeholders.
• Conducts periodic inspections of facilities and reports on appropriate initiatives requiring corrective action.
• Performs any other team and project duties as assigned.

REQUIREMENTS

Skills and Experience:

• Bachelor’s degree in engineering, Facilities Management, Construction Management or related field
• At least eight (8) experience with four (4) years’ experience in facilities project maintenance and management.
• Postgraduate Project Management, Occupational Health and Safety training will be an added advantage.
• Principles and practices of project management and contract administration.
• Work permit processes and requirements
• Applicable County and National Physical Planning codes and standards related to construction.
• Design and construction management, including developing bid specifications, reading blueprints and evaluation of design and construction projects.
• Fiscal management, including budget preparation, cost and budget analysis, expenditure
• control and records management