Corporation Secretary at National Government Affirmative Action Fund

Ref: NGAAF/01/11/2021: CORPORATION SECRETARY (1 Post)

This will be the highest grade for this cadre. An officer at this level will be administratively responsible to the Chief Executive Officer for day to day operations and directly to the Board.

Duties and Responsibilities

The Corporation Secretary shall be required to;

• Provide guidance to the Board on their duties and responsibilities and on matters of governance, ensure the timely preparation and circulation of Board and Committee papers and minutes;
• Be a custodian of the seal of the Fund and account to the Board for its use;
• Provide secretarial services to the Board by Planning, convening and managing Board and Committees meetings, taking minutes and circulation thereof, reporting on matters arising and report on implementation and compliance to the Board
• Maintain and update the register of conflicts of interest;
• Ensure that Board members are aware of all relevant laws affecting the organization;
• Facilitate effective communication between the organization and the stakeholders;
• Co–ordinate and conduct legal research for the Board;
• Provide Legal advice to the Board and advise counties on all legal, governance and regulatory matters;
• Co–ordinate and promote corporate brand and image of the Board; and
• Liaise with the Office of the Attorney General, Director of Public Prosecution, Police, Directorate of Criminal Investigation Department and Department of Justice on Legal matters.
• Coordinate the vetting and approve legal instruments touching on the Fund and the counties;
• Manage litigation by and against the Fund;
• Management of appointment of counties Fund committees;
• Coordinate the resolutions of complaints arising from the administration of the NGAAF Regulations 2016;
• Coordinate the assimilation of directors into the Board, including trainings;
• Plan and arrange for Board trainings in line with Fund’s training plan;
• Plan and coordinate Board’s annual evaluation and submissions of results to the responsible Government agencies;

Qualifications and Requirements

For appointment to this position, a candidate should:

1. Bachelor degree in Law;
2. Master’s degree in law or any other Business related field;
3. Diploma in Law from Kenya School of Law and a member of Law Society of Kenya in good standing;
4. At least seven (7) years working experience, in a busy Law Firm or any other Comparable organization five (5) years of which should be at senior management level; or
5. Has served in the grade of a Corporation Secretary or Senior Legal Officer or any similar managerial position for a minimum period of three (3) years with proven experience;
6. Advocate of High Court of Kenya
7. Be a Certified Public Secretary [CPS (K)] and a member of Institute of Certified Public Secretaries of Kenya [ICPSK], in good standing;
8. Demonstrates administrative and professional competence;
9. Have a Certificate in Strategic Leadership Development Programme undertaken for not less than four (4) weeks from a recognized Institution
10. Be computer literate
11. Satisfy the requirements of Chapter 6 of the Constitution of Kenya.