Deputy Director - Planning at National Government Affirmative Action Fund

Ref: NGAAF/03/02/2023

Reporting to the Director- Planning, an Officer at this level may be deployed in any of the following functional areas:
Policy and Research 

Duties and responsibilities at this level will entail: -

• Coordinating the development, implementation and review of policies, procedures, frameworks, strategies, plans, legislations, standards and regulations on planning and research;
• Facilitating feasibility studies and service delivery surveys;
• Overseeing the preparation and implementation of the Fund’s Quality Management Systems (QMS) through quality assurance programmes;
• Ensuring the development, implementation and review of the risk management framework for the Fund;
• Spearheading the development of the risk register;
• Overseeing the implementation of the Integrated Quality Management Systems (IQMS)and other Business Process Re-Engineering (BPR) initiatives;
• Overseeing development and implementation of enterprise risk management strategies;
• Ensuring the preparation of Fund’s Public Expenditure Review (PER) and Mid-Term Expenditure Framework (MTEF) budget; 
• Facilitating the establishment and maintenance of a databank for the Fund’s programmes and projects; 
• Overseeing research on affirmative action programmes and projects; 
• Publishing research findings; 
• Facilitating the establishment and operationalization of knowledge management framework;
• Promoting research on emerging trends, technologies and innovations on affirmative action programmes;
• Spearheading the preparation of annual and progress reports on Medium Term Plans in line with the Fund’s Strategic Plan;
• Spearheading the development and implementation of the division’s budgets, performance contracts and staff performance appraisal;

Monitoring and Evaluation 
Duties and Responsibilities will entail: -

• Overseeing the development, implementation and review of policies, strategies, standards and guidelines on monitoring and evaluation;
• Spearheading the development of standard operating procedures for monitoring and evaluation; 
• Directing the monitoring and evaluation of the Fund’s annual work plans and performance management; 
• Overseeing monitoring and evaluation of programmes and projects in the Fund;
• Promoting monitoring and evaluation culture in the Fund;
• Overseeing the monitoring and evaluation of projects and programmes of the Fund;
• Facilitating the development of standard operating procedures for monitoring and evaluation; 
• Spearheading the development of a robust e- platform to monitor implementation of projects and programmes; 
• Facilitating the design and development of monitoring and evaluation systems for the Fund;
• Overseeing the preparation of monitoring and evaluation reports;
• Spearheading the development and implementation of the division’s budgets, performance contracts and staff performance appraisal;
• Ensuring compliance with principles of good governance, transparency, accountability, ethics and integrity; and
• Managing and developing staff in the division.

QMS, BPR and Risk Management 
Duties and responsibilities will entail: -

• Supervising business processes within the Authority so as to assure continuity and consistency;
• Developing standards, systems and procedures for quality assurance;
• Advising management on improvement in business processes; 
• Coordinating the development of business process and continuity strategy, policy and framework for the Authority; 
• Ensuring appraisal of the relevance, reliability and integrity of management processes and controls;
• Conducting and evaluating various quality checks on systems within the Authority;
• Preparing and implementing quality assurance plans;
• Initiating formulation and implementation of relevant policies, strategies and procedures;
• Initiating development of work plans, procurement plans and budget for the unit;
• Identifying policy gaps and making appropriate recommendations;
• Evaluating and take corrective action when necessary with regard to Authority processes and procedures;
• Using relevant quality tools and ensure staff understand how to improve the Authority’s operations;
• Ensuring better operational procedures to improve overall efficiency and effectiveness in the Authority processes;
• Consulting with other departments in the Authority when critical quality issues arise and making recommendations on corrective action;
• Monitoring quality assurance activities to determine compliance with corporate policies and procedures;
• Advising on quality issues and relevant standards to be implemented in Authority processes and procedures
• Supervising the entire risk universe and business processes within the Authority so as to assure continuity and consistency in risk management and related business processes in the Authority;
• Developing standards, systems and procedures for risk management;
• Advising management on risk exposure and mitigation measures; 
• Evaluating the risk exposures relating to the Authority’s governance, operations and information systems; 
• Coordinating the development of the enterprise risk management strategy, policy and framework for the Authority; 
• Coordinating coaching of management in responding to risks; managing all activities and processes and support management’s achievement of strategic targets by providing risk navigation of key performance indicators; 
• Ensuring appraisal of the relevance, reliability and integrity of management, and operating reports, risk management and control processes;
• Preparing and implementing enterprise risk management plans;
• Evaluating the risk exposures relating to the Authority’s governance, operations and information systems;
• Initiating formulation and implementation of relevant policies, strategies and procedures;
• Initiating development of work plans, procurement plans and budget for the division;
• Identifying policy gaps and making appropriate recommendations;
• Confirming that risk procedures are properly carried out and assigned work schedules are maintained; and

Qualifications 
For appointment to this grade, an officer must have: -

• Served in the grade of Principal, planning for a minimum period of four (4) years or in a comparable and relevant position in the public service for a minimum period of ten (10) years, four (4) of which shall be at management level;
• Bachelor’s degree in any of the following fields: - Economics, Statistics, Mathematics, Commerce, Finance, Project Planning and Management, Business Management/Administration, Applied Research or equivalent qualification from a recognized institution;
• Master’s degree in any of the following fields: - Economics, Statistics, Mathematics, Commerce, Finance, Project Planning and Management, Philosophy in Economics, Public Policy, Strategic Management, Business Management/Administration, Applied Research or equivalent qualification from a recognized institution;
• Membership to a relevant professional body in good standing;
• Certificate in Leadership course lasting not less than four (4) weeks from a recognized institution;