Deputy Registrar (Academics) - Grade 14 at Tom Mboya College

Requirements for Appointment

• Must have:
• Minimum fifteen (15) years’ cumulative relevant work experience, out of which three (3) must have been at the level of Senior Assistant Registrar (Academics) grade 13 or equivalent
• Master’s degree in any of the following disciplines: Education/ Social Sciences/ Business Administration or equivalent qualification from a recognized and accredited institution
• Bachelor’s degree in any of the following disciplines: Education/ Social Sciences/ Business Administration or equivalent qualification from a recognized and accredited institution Certified Secretary (CS) Final or equivalent qualification from accredited examination body
• Registered with the relevant professional body with a valid membership/practicing license
• Proficiency in the relevant computer applications

Duties and Responsibilities

• Provide overall direction, coordination, and smooth running of the academic department within the University
• Supervise, coach, and mentor staff within the academic department
• Ensure the effective coordination and implementation of academic affairs across the University
• Spearhead and supervise the admissions and examination processes
• Facilitate the issuance of student certificates and transcripts
• Coordinate the formulation and implementation of the strategic plan for the division in alignment with University objectives
• Set and oversee the implementation of Performance Contract (PC) targets within academic department
• Oversee adherence to Quality Management Standards (QMS) for performance management systems
• Provide secretariat support to the University Senate and standing committees of the Senate
• Facilitate secretariat services for the student disciplinary process, student orientation, and graduation
• Circulate Senate resolutions and ensure proper documentation
• Ensure timely submission of reports within the academic department
• Serve as the custodian of all records within the academic department
• Exercise overall control and oversight of the Student Management Information System
• Plan, formulate and manage the departmental budget to ensure efficient use of resources
• Facilitate the clearance of students to vie for student elections
• Coordinate and implement quality audits to maintain high standards in academic services
• Coordinate the marketing of academic programs to attract and retain students
• Develop, evaluate and oversee academic systems and processes in line with best practices
• Coordinate scheduling, meetings and appointments for key university functions
• Analyze and review reports for effective decision-making
• Perform any other relevant duties and responsibilities as may be assigned by the supervisor from time to time