Document Controller at Bechtel Corporation

Project Decima Summary

Bechtel is supporting an ambitious programme to deliver multiple data centres across 10 African countries. This programme will initially provide at least 70MW capacity of much needed interconnected carrier and cloud-neutral data facilities in this currently under-served and rapidly expanding market. Bechtel will provide central programme management and in-country deployed teams to deliver engineering, procurement and construction services tailored to location specific requirements. This is a great opportunity to develop with this fast-moving customer while supporting Data Centre Teams in various African locations including: Johannesburg and Cape Town, South Africa,  Nairobi and Mombasa, Kenya, Lagos, Nigeria and other cities across Africa

Position Summary

Deployed to support a specific data centre project, the Document Controller will report to the Project Field Engineer. This position demands excellent communication skills and a strong collaborative working ethic. The Document Controller will have a function (matrix) reporting line to the PMO Document Control Manager and will provide document management support for the whole project.

There are 3 positions: 1 in Johannesburg, 1 in Cape Town, and 1 in Nairobi.

Responsibilities:

1. Provide routine support to the management of project documentation, including:
2. numbering of documents
3. uploading documents into the Electronic Content Management System (ECMS)
4. application of revision control
5. Distribute documents to the project members and other stake holders in accordance with the document distribution matrix
6. Co-ordinate the return of comments on submittals to the relevant document originators
7. Formalise document transmittals
8. Manage filing, sorting, and retrieval of electronically stored or hard copy documents, sorting in a timely, accurate and efficient manner
9. Facilitate progressive handover of documents to Operations at agreed completion stages

Basic Qualifications

1. Experience using ECMS workflows and configuration management
2. Must have a minimum of 3 years of experience in document /records management. Experience must have been gained within the past 5 years.
3. Must have excellent written and verbal communication skills including proper use of grammar, spelling, punctuation, and syntax.
4. Must be able to demonstrate a high degree of individual initiative, discretion and diplomacy.
5. Must have experience using standard office automation tools including Microsoft Outlook, Word, Excel, Access, and web-based file transfer software.
6. Must be able to organize and prioritize document management/administrative deliverables.
7. Must be familiar with a variety of project documents and document processing requirements.
8. Must be willing and able to work overtime as required with minimal notice
9. Preferred Qualification
10. Document management experience in the construction industry
11. Experience with Aconex

Grade 22

1. Minimum of 3 years of document management experience gained within the past 5 years.

Grade 23

1. 5 plus years of document management experience gained within the past 8 years.