Executive Assistant to MD at HCS Affiliates Group

• Our client, a tier 3 bank seeks to hire an Executive Assistant to the Managing Director, to provide strategic administrative support, manage schedules, coordinate meetings, and handle confidential information to ensure seamless communication and workflow.
• This role will require a high level of discretion, exceptional organizational skills, and the ability to manage multiple tasks with professionalism and accuracy.

Reports to:  Managing Director.

Key Duties & Responsibilities

• Calendar & Schedule Management: Oversee the MD’s calendar by scheduling appointments, preparing agendas, taking minutes, ensuring follow-up actions are completed, and coordinating travel logistics, including accommodation and transportation.
• Communication & Liaison: Serve as the primary point of contact for the MD, managing calls, emails, and correspondence with internal and FF external stakeholders.
• Information & Documentation Management: Manage sensitive information with discretion, maintaining organized records and preparing reports, presentations, and essential documents.
• Stakeholder & Relationship Management: Foster and maintain strong relationships with key internal and external stakeholders while representing the MD professionally in all interactions.
• Project Support & Research: Assist the MD in various projects by conducting research, compiling and analyzing data. Provide administrative support and strategic insights to ensure informed decision-making and timely project execution.
• Any additional duties assigned from time to time.

Working Relationships

Internal

Entity    Relationship    Frequency
Senior Leadership Team (Executive Committee)

• Liaises with heads of departments to facilitate decision-making and execution of directives.     On a need basis. 

Bank’s Director’s    

• Supports governance functions, including preparing board papers, scheduling board meetings, and recording minutes.    On need basis.

Other staff members    

• Fostering Open door policy across the bank.    
• On need basis.

External    

Clients & Business Partners    

• Manage communication and meeting arrangements between the MD and clients - Daily.

Vendors & Service Providers    

• Have seamless interaction with external suppliers pertaining to the office of the MD - On need basis.

CANDIDATE SPECIFICATIONS

Qualifications & Experience

• Bachelor’s degree in business administration, Finance, Economics, or a related field, with a strong emphasis on data analysis. Additional entry-level certification in data analytics will be an added advantage.
• 10+ years of experience in executive administration, with a proven track record as an Executive Assistant or in a similar senior administrative role, preferably in the banking sector.
• Exceptional organizational and time management skills.
• High level of discretion and confidentiality.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong research and analytical skills, with the ability to interpret data and provide actionable insights.

Skills

• Advanced computer skills, including proficiency in office software and research tools.
• Excellent calendar and travel management abilities.
• Strong data management and financial management skills.
• Effective communication and relationship-building capabilities.
• Problem-solving and critical thinking skills.