Office Assistant I - 2 Posts at The Kenya BioVax Institute

Job Purpose:

Perform a wider range of simple tasks, activities and general routine office services which include; supervising outsourced cleaning services to ensure office/ground cleanliness, undertaking messengerial duties and preparing tea and refreshment among others as per the Institute standards.

Requirements:

• A minimum period of two (2) years relevant work experience;
• Shown merit and ability as reflected in work performance and results;
• Kenya Certificate of Secondary Education mean grade D plain; and
• Proficiency in computer applications.

Job Specification

Key Competencies and skills

• Time management skills;
• Interpersonal skills;
• Ability to take instructions;
• Attention to detail;
• Positive working attributes;
• Creativity and innovation; and
• Integrity

Key Duties & Responsibilities

• Organize for general cleanliness of the office, machines, equipment and apparatus;
• Arrange in an orderly manner office equipment and furniture;
• Lock and open office premises;
• Organize and arrange meeting venues;
• Record and dispatch letters, files and documents to ensure proper filing and traceability;
• Keep an inventory of kitchen and cleaning tools and equipment.
• Participate in arranging for collection and disposal of waste;
• Maintain Institute’s gardens and compound
• Carry out photocopying and document binding;
• Prepare and serve office tea and other refreshments;
• Collect and deliver office items, documents, mail, parcels and postage;
• Provide guidance to all outsourced cleaning providers and also report on their work performance; and
• Maintain general cleanliness of offices, machines, equipment and apparatus.