Officer, Board Secretariat at Kenya Medical Supplies Authority (KEMSA)

(REF. KEMSA/HRA/BM/HR/12/2024)

PURPOSE STATEMENT

The purpose of the Officer, Board Secretariat position is to provide administrative and organizational support to the Board of Directors and senior management, ensuring the smooth and efficient functioning of the board’s activities. This role is responsible for coordinating board meetings, preparing agendas, compiling meeting materials and maintaining accurate records of minutes and resolutions.

PRINCIPAL ACCOUNTABILITIES
Board Meeting Support

• Take accurate minutes during Board meetings.
• Maintain attendance registers and minutes books for all Board meetings.
• Ensure the safe custody and proper organization of all Board-related documentation.

Meeting Coordination

• With the CEO, schedule and assist in convening Full Board, Committee and Special Board meetings.
• With CEO’s guidance, organize and coordinate meetings, including setting agendas and ensuring smooth execution.

Governance and Legal Compliance

• Work closely with the CEO to ensure the Board complies with governance practices, financial regulations, and statutory obligations as required by Authority policies and Kenyan laws.
• Assist in conducting legal and governance audits as needed.

Document Execution

• Support the execution of Authority documents requiring the Board of Directors' attention.
• On behalf of CEO, follow up on Board Resolutions.
• Perform additional duties as assigned by the CEO

Requirements for Appointment

• A Bachelor’s degree from a recognized institution; in Business Management, Law, Administration, or its equivalent.
• Master’s degree in any of the following fields, Business Management, Law, Administration or its equivalent.
• Must be a Certified Public Secretary (CPS) (K)
• At least eight (8) years’ work experience
• Proficiency in computer applications;
• Membership to the Institute of Certified Public Secretaries of Kenya ICPS (K) in good standing