Principal Records Management Officer at Kenya School of Government

Job Descriptions
Duties and responsibilities at this level will entail: -

• Implementing records management policies, strategies, regulations and procedures;
• Ensuring security of information, documents, files and office equipment;
• Opening files and file indexing;
• Controlling the opening and retrieval of files;
• Ensuring security of information/files in the registry;
• Compiling relevant School’s records for use by various stakeholders;
• Up-dating and maintaining up-to-date file movement records;
• Supervising the receipt and dispatch of mails;
• Sorting and classifying documents for filing and storage;
• Ensuring proper handling of documents, pending correspondence and bring-ups;
• Initiating appraisal and disposal of files;
• Digitizing School’s documents for circulation and archiving;
• Undertaking classification and indexing of records media conversionscanning/microfilming; and
• Supervising the general cleanliness of the registry.

Job Specifications

For appointment to this grade, an officer must have: -

• At least six (6) years’ cumulative work experience, three (3) of which should have been at the grade of Senior Records Management Officer or in a comparable position;
• Bachelor’s degree in any of the following disciplines: Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualifications from a recognized institution;
• Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.