Procurement Officer at Lwala Community Alliance (LCA)

Role and Responsibilities

• Prepare Annual Procurement Plans for the purchase of equipment, services, and supplies working in collaboration with internal stakeholders (Program Managers and Coordinators) to determine procurement needs, quality and delivery requirements.
• Consolidate and undertake quarterly review of Procurement plans.
• Receive, review and process purchase requests (PR).
• Prepare Requests for proposals, Invitation to Bid & Requests for Quotations as required.
• Prepare tender analyses for Procurement Manager, Budget holder and Procurement Committee approval.
• Prepare Purchase Orders with support documentation.
• Develop appropriate service level agreements to properly evaluate the performance of suppliers, and report on this on a regular basis.
• Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance.
• Ensure that invoices received reconcile to purchase orders and created and matching receipts to purchase orders.
• Ensure three-way matching of purchase order, Invoice and GRN.
• Undertake monthly tracking of procurement orders and ensure timely delivery and payment initiation.
• Site visits to prospective suppliers and their clients.
• Market Research and evaluation of prospective suppliers for new procurements

Qualifications and Experience

Education

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Relevant professional certification (CIPS)
• A certified member of a Procurement body and with a registered, valid license

Experience

• Minimum of 4 years of progressive experience in procurement and supply chain management, preferably within the not- for profit sector.